SPEC Funding Guidelines

For SPEC Events

Alcohol

Alcohol may not be served at SPEC events or purchased with SPEC funds unless written permission is granted by the Collis Center.

Contracts

SPEC reserves the right to deny funding for performance and speaker contracts signed before you apply to the committee, and strongly recommends that you do not sign a contract before ensuring that you are capable of honoring it in the case that SPEC votes not to fund your proposal. SPEC readily hears proposals that include estimated quotes. Please note that in the music industry, offers are considered binding.

Co-sponsorship

While additional sources of funding for your event are recommended, you may not accept funding from any other UFC organization (COSO, PB, SA, CGB, DOC, GLC, Club Sports, or Class Council) if accepting funding from SPEC. Examples of acceptable co-sponsors include campus offices, academic departments and non-UFC funded student organizations.

Food

Please provide as much information about food orders as possible, including caterer, description of food items, quantity of food, cost of food per person, etc. SPEC does consider per person costs when deciding food budget allocations. SPEC rarely funds more than $8 per person for a full meal and refreshments, and will not fund meals provided solely for event organizers and their visiting guests if such meals are not open to campus. For providing meal stipends for visiting speakers or performers, SPEC limits funding to $50 per day.

Marketing/Publicity

SPEC does not fund posters, as we feel that there are more cost-effective and sustainable options. Please provide a detailed description of the publicity plan for your event. SPEC must be visibly listed as a co-sponsor on all advertising for events we sponsor. SPEC reserves the right to retract funding if this expectation is not met.

Performers/Honoraria

SPEC will typically fund up to $25.00 per hour for student performers (inclusive of travel, lodging, and food). SPEC will consider professional performer/speaker fees on a case-by-case basis; there is no set limit, but taking advantage of discounts/deals/personal connections and negotiating is encouraged.

Tickets

Tickets may not be sold to undergraduates for any event funded in full or in part by SPEC. SPEC will withdraw funding if tickets are sold to undergraduates. However, tickets can and should be sold to staff, community members, faculty, and graduate students (any non-undergrad).

Travel

When possible, travel for visiting performers should be included in the performance fee in the contract. If this is not possible, travel should be booked by the College travel office.

T-Shirts & Giveaways

SPEC does not fund the creation or sale of T-shirts, bracelets or other similar giveaways. In addition to the policies listed above (and on the SPEC application), SPEC maintains the following policies: 

Costumes

SPEC may fund up to a maximum of $20.00 per costume. In general, SPEC will not provide funding for the purchase of costumes.

Filming & Photography

SPEC does not fund photography for archival purposes. For special situations, funding will be considered. 

Hotel Bookings

For information about hotel reservations, please reference the Event Planning Guide.

Prizes

SPEC will fund up to $100 value in prizes, cash or in-kind.

Retroactive Funding

SPEC does not hear proposals from events that have already occurred, and will not reimburse funded organizations for money spent prior to the submission of a SPEC funding application.