Making a Reservation

How to Reserve Space

The Collis Student Center prioritizes student organizations in our reservation policies and practices. Space in Collis, Robinson, Sarner Underground, Paganucci Lounge and Studio Sudikoff cannot be reserved for academic classes, study groups or class discussion sessions due to limited programming spaces on campus. College departments, student organizations or individuals may not use their status to reserve space for outside users (i.e., local schools, church groups and/or service organizations) or for internal groups to bypass policies. 

Student organizations are not allowed to schedule meetings or events during reading or exam periods. This is a College-wide policy.

Student organizations are given priority over student center spaces in both policy and practice. 

COSO Student Organizations

Visit the COSO Event Registration page to learn the process for creating and registering your events and meetings.

Other Recognized Student Organizations

To view space availability and submit a reservation request, please use VirtualEMS. You will be prompted to sign in using your NetID and password. You will also need to know your organization's chart string to submit a reservation request. Once your completed reservation request is received, an acknowledgment email containing your reservation request number will be sent to you. Each request will be acknowledged by an emailed request summary. 

Keep in mind that this is just an acknowledgment of the request; it is not a confirmation. 

Once a space has been assigned, it is your responsibility to verify that the assigned space and resources are accurate. You may edit your request through Virtual EMS. If you have further questions about your reservation, please contact Collis Reservations or phone the Collis Coordinator at 603-646-0910. Please have your reservation reference number available.


Follow the above instructions. Please note that in order to give priority to student organizations, departmental requests will not be approved until two weeks into the requested term.  All requests for larger spaces and venues will be reviewed on a bi-weekly basis.

Individuals or Non-Affiliated Groups

Please contact Conferences and Events for campus-wide space availability, rental fee and insurance requirements.

One-Time and Standing Reservations

One-time reservations that are open to the entire campus community can be made up to a year in advance. Closed events (i.e., members-only or restricted attendance) can only be made one term in advance.

Standing reservations (i.e. regular weekly or monthly events) can be made during the last two weeks of the prior term. Standing reservations are not automatically renewed from term to term.