Your organization might want to purchase items (including flowers) or gift cards for these reasons:
- as a thank you to a speaker or someone who has assisted your organization in some way
- as prizes for an event that includes some sort of competition
- as door prizes, just for showing up at the event
- as an incentive to do something (such as complete a survey)
It is permitted to use the purchase card for this purpose. Use the Purchase Card Request form.
All gifts (tangible items and gift cards) valued at $25.01 or higher are considered taxable income and must be reported. Your group is responsible for completing a Gift and Gift Card Recipient Report for each recipient.
For gifts given as a thank you under $25.01, we only need the name(s) of the recipients. This information should be included with your receipts.
For gifts given as a promotional item under $25.01, we need the event name, count and description of items distributed.