Dartmouth students must always be paid through Payroll.
Make sure the student being paid has submitted required payroll paperwork to Payroll (I-9 form, W-9 tax withholding form, and direct deposit information if applicable). Information for student employees can be found in Student Employment.
There are two different procedures for paying Dartmouth students, depending on the type of work performed.
Situation A: Lump Sum Payment
If the work performed meets the following criteria, a Payroll "lump sum" payment can be arranged, and a student payroll timesheet is not needed:
- The position is a creative endeavor or artistic in purpose (e.g., DJ, performer/entertainer, writer, graphic artist)
- The position's primary duties are considered "on-call", unpredictable, or ad-hoc (e.g. Undergraduate Advisor, Camp Counselor, DOSC, Peer Advisor, Dartmouth EMS, Campus-Events Listserv Manager.
If the payment meets these criteria, complete the Current Dartmouth Student, Lump Sum Payment form. If you are not sure if the payment is eligible for the lump sum payment, ask us!
Situation B: Hourly Payment, Student Payroll Timesheet
If the work performed meets the following criteria, a Student Payroll Timesheet is required:
- The amount of time working can be tracked in hours and minutes
- The amount of time working can be verified
For the hourly payment, see the Current Dartmouth Student, Hourly Payment form.
If you are not sure if you are required to use the payroll timesheet for the payment you want to make, ask us!