About Dartmouth Accounts

Your organization's financial account is managed by the Collis Center for Student Involvement office. 

Accounting at Dartmouth

Cathy Follensbee and Diane Nadeau are the two accounting specialists in Student Involvement who will help you manage your account and the various payments you will need to make for your programs and events.

Your account is not an actual individual bank account. It is a small segment of the overall Dartmouth College "General Ledger." This means that funds in your account are actually funds in Dartmouth College's account, and your organization's money actually belongs to Dartmouth College.

The General Ledger is broken down into a "Chart of Accounts." Your organization has a unique GL Chart String within this overall chart of accounts so we can keep track of income and expenses specific to your organization.

All of your financial transactions must be processed through the College accounting system, so you will work with us in the Collis Center for Student Involvement to access your funds and arrange your payments.

We manage the financial accounts of the following student organizations within the Collis Center for Student Involvement area:

  • Class Councils
  • COCO (Council on Class Officers)
  • CGB (Collis Governing Board)
  • COSO (Council on Student Organizations)
  • COSO Organizations (all organizations recognized/funded by COSO)
  • Collis After Dark
  • Programming Board
  • SPEC (Special Programs and Events Committee)
  • Student Assembly
  • UFC (Undergraduate Finance Committee)

Receiving Funds

Most COSO organizations receive the bulk of their funding from COSO, by submitting applications for funds for specific events. COSO also provides "discretionary funds" each term for organizations that attend the once-per-term COSO Big Policy Meeting. There is also an additional $100 "discretionary funds" available each fall term for recruitment funding. If your organization is self-supporting, your funding will come from payments for the services your organization provides. For example, A Capella performing groups receive payments for performances and CD sales.

If your organization is a class council, your funding will come from the Class Dues Fee your class members pay their freshman year. You will also receive a Student Activities Fee allocation from the Undergraduate Finance Committee, and you might raise more money from fundraising activities.

Collis Governing Board, COSO, Council on Class Officers, SPEC, and Student Assembly receive an annual budget from the UFC (Undergraduate Finance Committee).

Making Deposits

Bring cash and/or checks designated for your organization to 301C Collis preferably on the same business day as received, but no later than 2 business days after receipt. Attach the Deposit Slip for Cash and Checks form.

Account Balances

For an explanation of account balances, see the Financial Reports section.