Submit the Travel Credit Card to arrange to use a special department credit card to pre-pay for the hotel. Do not use a purchase credit card request form for this. You will need to make the arrangements while you are in our office because the travel card cannot be taken out of the office (Collis 301C).
Another option is to use a personal credit card to pay for the hotel or confirm the reservation. If the hotel is charged in advance, through such sites as hotels.com, you can use a Business Expense Reimbursement Request form to seek reimbursement (this can be done in advance of the conference). You will need to provide an itemized receipt showing payment was made in full. Otherwise submit a Business Expense Reimbursement Request after your stay when you have the final bill from the hotel.