Vistitors Paying For Their Own Travel
If the visitor is contracted to pay for their own travel, including those expenses above, but also car rental fees, personal mileage/gas, or meals, the agreed upon amount for travel costs must be included in their contract along with payment for their services. We cannot process business expense reimbursements for contracted visitors.
If the visitor is not contracted, such as when paying an honorarium, and they wish to pay for their own travel, then we could reimburse them on a Business Expense Reimbursement Form. Be sure to attach itemized/detailed receipts that shows payment was made.