You must follow the Approved Driver Requirements above.
For travel that originates and ends in Hanover, or for one-way regional travel
Contact the Enterprise-VOX Car Program at 646-1869. You can arrange the car rental there, and the cost PLUS mileage will be charged directly to your organization's account.
IMPORTANT: Please go to this instruction link (Enterprise - VOX Instructions) prior to making the reservation. It is important to understand how to correctly make this reservation to avoid overcharges.
The Enterprise Office is open Monday – Friday, 8:00 a.m. – 5:00 p.m. If you plan to pick up a vehicle when the office is closed, please indicate the date/time when the office is open for you to pick up the keys and gas card. There will be a later prompt to indicate the actual dates/times you will be using the vehicle. Once your reservation is complete, please print two copies of the confirmation. One of them you will need to bring with you to the Enterprise-VOX Office on the date/time of your reservation, the other copy is for the Treasurer's Corner. Please e-mail it to Collis.Center.Treasurers.Corner@Dartmouth.edu, or drop it off at Collis 301C. If you don't have access to a printer, then come to Collis 301C and use one of our student computers.
For travel beyond our region
Option 1: Arrange your own rental car and submit the Business Expense Reimbursement Request form for reimbursement (be sure to attach the itemized/detailed receipt and receipt showing payment was made with a zero balance due).
Option 2: You can submit a Travel Office Authorization form. We can then forward the information to Travel Leaders and let them know you are authorized to contact them and make reservations. You will need to provide the Travel Office with your own personal credit card and your driver's license for this transaction.
Most rental car companies will not charge your credit card until after the car is returned. However, if it is charged in advance, the Travel Policy has changed allowing for reimbursement to be processed prior to the actual travel.