Use of a charter company NOT on the Preferred Vendor List
If you have to use a company that is not on Dartmouth's preferred vendor list and have worked with the Procurement office to exhaust all avenues, you can then begin to work with a non-preferred company
We will need a contract or quote from the company. With this, we will arrange for a "Purchase Order" to be sent. This is a legally binding promise to pay for the service as described on the quote or contract, and is needed to confirm the reservation.
Bring contracts to the Collis Center for Student Involvement office for a signature. Students are not legally authorized to sign contracts.
Finally, the company needs to send an invoice, so they can receive payment by check.