Using Companies Not on the Approved List
If you want to use a company that is not on the list, the first step will be to get them added. This is what we will need from the company:
- New Vendor Information Form
- W-9 Form
- Current Insurance Certificate
If the company insists on credit card payment, you cannot use that company — chartered buses must be paid for with a purchase order and a Dartmouth College check.
After the company is approved, we need a contract or quote from the company. With this, we will arrange for a "Purchase Order" to be sent. This is a legally binding promise to pay for the service as described on the quote or contract, and is needed to confirm the reservation.
Bring contracts to the Collis Center for Student Involvement for a signature. Students are not legally authorized to sign contracts.
Finally, the company needs to send an invoice so they can receive payment.