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Use the Purchase Card Request form. Submit this request by 1:00 pm, one business day before you plan to pick up the card. We will have a card ready by 10:00 am on the day your request indicates the card is needed We do not send out announcements that cards are ready.
When you pick up the card, you will sign a cardholder's agreement indicating that you understand the rules of the card. The card, itemized/detailed receipts, and transaction log (included with the card so you can log each purchase) needs to be returned by the next business day.
If you are preparing for a large event and need the card longer than one day, please indicate this when you are requesting the card.
When your organization uses a purchase card, the expense is charged directly to your organization's account.
Violation of these policies can result in loss of purchase card privileges for your organization.
Purchase cards are provided as a convenience to be used only for these purposes:
Use the card only for the purpose stated on your request — we must provide the auditors with information on the actual purpose of each purchase card transaction.
Every purchase must be backed up with an itemized/detailed receipt and logged on the transaction log (the log is included with the purchase card when you sign out the card) — we must provide the auditors with copies of the itemized/detailed receipts backing up each purchase.
If you give this card to another person to make a purchase on behalf of your organization, you will still be responsible for the correct use of the card and the timely return of the card and receipts.