Event Registration

Event Registration is required for COSO groups. This includes all events such as, but not limited to, regularly scheduled meetings and rehearsals, study breaks, speaker events, etc. In other words, any event requiring an on-campus space reservation. You do not need to amend previously-created events or previously-reserved spaces.

The goal of the event registration system is to: 

• Streamline the event reservation and registration process. 

• Provide a centralized calendar for student events. 

• Help groups retain information and knowledge as they transition from year to year.

Step-by-Step Instructions: 

1. An officer of the organization should log-in to Dartmouth Groups: http://dartmouthgroups.dartmouth.edu
   [Do not use the organization account to create or register your events.]

2. Click on Events

3. Click "+Create Event"

4. Select the organization. 

5. Fill out the form with information about the event. 

6. When you get to # 3 "Where"- fill out the details and then click "Book Rooms." This is linked to EMS and it will only show you the rooms that are available. If the desired space is not showing in this portal but is in EMS, go ahead and complete the registration, then book the space via EMS. 

7. Complete the room booking and finish the rest of the form. 

8. Look for an email that your event is "approved."

9. Look for an email that your space request has been confirmed. 

* The event registration form must be completed at least 2 business days prior to your event. 

* Reservations will not be confirmed without the event registration "approval" process being completed.

Questions or issues – please contact DartmouthGroups@dartmouth.edu or COSO@dartmouth.edu