Travel & Conferences

COSO Policies & Procedures Regarding Travel (Domestic and International)

Thursday, September 12, 2019

-Funding must be requested to COSO at least 3 weeks in advance of travel.

-Organization travel must be consistent with and support the organization's mission statement. Groups may receive funding for 2 "travel experiences" per year.

-The Travel Contact Form must be completed and submitted prior to departure for any (Domestic and International) travel related to organization activities. Organizations must provide the names of students traveling and their contact information and an itinerary of their trip. (Destinations, lodging, etc…)

-All travel must be booked at least 2 weeks in advance. Last minute requests may not be able to be accommodated. 

-All travel must be to and from Dartmouth if COSO funds are utilized.

-Seniors may not travel to conferences during spring term.

-Organizations must outline a plan to "bring back" what they have learned during the travel experience to Dartmouth in the form of a meeting, event or other activity.

-Reimbursements will not be approved if organizations do not submit the travel contact form prior to departure.

Conferences

Driving

  • COSO will fund up to eight participants. For additional participants, justification must be explained.
  • All drivers must be college approved. 

Flights

  • COSO will fund transportation for up to four students. For additional participants, justification must be explained.
  • All flight travel arrangements should be made through the Dartmouth Travel Office.  For more information see Travel.
  • Proposals for travel with air travel must be submitted at least 3 weeks in advance of the departure date. 

Lodging

  • Four to a room, except where gender is a factor.

Food

  • COSO will not incur the cost of food for conference or travel expense.​