Planning Procedure
These steps can help you plan a successful event:
- Assess Needs: What kind of program do students want or need? Conduct a brief survey, ask classmates, or talk to a staff member/advisor.
- Set Goals: What are you trying to accomplish by having this event?
- Brainstorm Ideas: Discuss issues like event feasibility, available resources/funding options, logistics, inclusivity, accessibility.
- Initial Planning: Determine the date, anticipated attendance, location, staffing, specific needs for the event, contracts/paperwork, space, food/catering, and risk management.
- Do you need to reach out to DOSS to discuss security needs? If so, do so in a timely manner.
- Develop a Budget: Consider site/facility fees, food costs, movie rights, electrical/lighting, decorations, entertainment, advertising.
- Submit a Proposal: Obtain funding from COSO by submitting a proposal.
- Create/register your event and request space via Dartmouth Groups.
- Outdoor events require a permit. Use of the Green and other- non Collis- outdoor spaces requires direct communication with Conferences and Events.
- Publicize Your Event: Get the word out by marketing your event.
- Finalize Plans: Determine set up needs, staffing, confirmations.
- Execution: Execute your event.
- Evaluation: Assess how the event went. It is the responsibility of the organization receiving funds to submit an Event Review Form by noon the Friday following your event.