Menu
- About
- Funding
- Organizations
- Recognition
- Plan an Event
Back to Top Nav
Back to Top Nav
Back to Top Nav
Back to Top Nav
COSO recognized organizations and their members are expected to abide by all College Policies.
Some relevant policies include:
Policy on Sexual and Gender-Based Misconduct
Student Organization Accountability
Asking for Money
You must bring any gifts received to your recognizing department to ensure that they are properly recorded and that a tax receipt is sent to the donor. Remember to also send a prompt thank-you note.
From alumni/parents: This is not allowed. The College forbids broad-based solicitation of alumni/ae and/or parents by student organizations.
If you know specific individuals, however, that have shown an interest in your organization, you are welcome to keep them informed about your organization's activities. If this should prompt an individual to offer you a donation you may accept it. Checks should be made payable to Dartmouth College. Bring any donations to your recognizing department immediately, and send a timely thank-you note.
From local businesses: You are free to ask local merchants for donations in the form of checks or merchandise. Bear in mind, though, that local vendors have been solicited for donations repeatedly – so be professional, ask for a manager, have a written proposal, and remember to follow up with a thank-you note within a week.
From national corporations: Offices or stores of national (or international) corporations may be approached at the local level (an example would be asking the store manager of Starbucks for a donation).
Using Da$h
To sell items or ask for donations using DA$H, you will need the appropriate department's DA$H sheets. After your event, you will need to manually enter amounts into the system to obtain funds from student accounts. They will then be transferred to the organization account. You must make an appointment to input DA$H.
For Collis and COSO groups, contact the Treasurer's Corner in Collis 301.
For Tucker groups, contact the Finance Manager.
For Greek Life organizations, contact the Greek Life Offices.
Please note: If you are planning to sell something that will display the word Dartmouth, D, or any trademarked images, your design must be approved by the Office of General Counsel prior to marketing your merchandise, collecting any DA$H or selling and printing the merchandise. You must use an "Approved Vendor" when printing/selling any student organization merchandise with Dartmouth trademarks or name. Before submitting any orders, email COSO@Dartmouth.edu with your design.
T-Shirt Sales
Dartmouth follows fair labor practices for its vendors. To order t-shirts for an event or as a fundraiser, the company you order from must be an approved vendor. If you are unsure if a vendor is on the approved list, check with the Office of General Counsel for the most current list.
To use the Dartmouth name or its logos on a t-shirt, you must obtain permission from the College's General Counsel.
Corporate Sponsorship Policy
Student organizations who wish to receive financial or in-kind support or sponsorship from an outside company or corporation must follow these guidelines:
Prior approval is required before engaging with outside company/corporation/entity. If your organization wishes to seek or accept corporate sponsorship, submit this form to start the approval process. Organizations will be asked to provide information about the amount they hope to raise, names of corporations and contacts therein, and nature of the event/activity.
Sponsorship must be in line with the mission of your organization, educational in nature, and event-specific. Requests for general organization sponsorship will not be considered.
No alumni, foundations, or nonprofits may be solicited for sponsorships.
Student organizations may not share resume books or email lists with outside companies or other external groups.
Student organizations may not sign any contracts or agreements with outside sponsors.
Student organizations may not include corporate logos in publicity, web advertising or emails, or any printed materials.
Students cannot sell corporate speaking opportunities at events or provide email lists to companies.
Depending on the nature of the request, organizations may be referred to the Office of Corporate and Foundation Relations or the Center for Professional Development for further discussion, as appropriate.We also encourage student organizations to contact the Center for Professional Development with details about your event. They may be able to support your event or provide additional guidance to working with specific corporations.
Co-Sponsoring an Event with a Non-Affiliated Group
Student organizations hosting events with a non-Dartmouth organization must follow these guidelines:
The student organization must be the primary source of funding for the event. No funding will be accepted from an outside organization that is more than 50% of the cost of the event.
All finances must be run through the student organization Dartmouth account. The student group organization accepts responsibility for event finances, including but not limited to those of the non-Dartmouth co-sponsoring organization should it fail to meet its commitment.
The student organization must be involved in all areas of event planning, event promotion and event execution.
The student organization will be the primary decision maker at events.
The student organization is encouraged to collaborate with the Student Involvement Office, as needed, in order to develop contracts or others matters pertaining to the event.
The student organization remains accountable to Dartmouth for the actions of the non-Dartmouth organization with which it is hosting the event.
Annual Renewal
Each fall, organizations must complete the Annual Renewal to maintain their active status for the year.
To qualify for renewal, organizations must:
Big Policy Meetings/Organization Trainings
Organizations are expected to attend the Big Policy Meeting/Organization Training at the beginning of each term.
Dartmouth College prohibits any form of discrimination on the basis of age, color, disability, ethnic origin, familial status, gender expression, gender identity, marital status, national origin, race, religion, sex, sexual orientation, gender identity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other category protected by applicable law. This statement is taken from Dartmouth's Nondiscrimination and Anti-Harassment Policy and Resolution Procedures ("Nondiscrimination Policy"), available here https://policies.dartmouth.edu/policy/nondiscrimination-and-anti-harassment-policy-and-resolution-procedures.
Membership
Selective organizations are not eligible for COSO funding unless the funding is for an event open to the entire campus.
Members
Officers
Outlining Membership Expectations
Member Removal Policies & Procedures
Privileges of Recognition
COSO organizations have:
Responsibilities
COSO organizations have the responsibility to:
Expectations
Any Dartmouth Entity (department, program, or unit) organizing, administering, or funding Dartmouth Travel is responsible for ensuring their travelers are compliant with Dartmouth's Travel Safety Policy. For Dartmouth programs that include people who are under age 18, read through Dartmouth's Policies and Resources for Programs involving Minors.
The goal of this policy is to encourage safe travel to events and activities at venues other than on-campus by recognized student organizations. The following policy applies to all recognized student organizations traveling on behalf of Dartmouth.
All travel must be reported prior to departure to the Student Involvement Office via the travel contact form. In addition, please review requirements on the Global Dartmouth website as they have recently been updated. Failure to do so could result in loss of group privileges and/or reimbursements for group travel expenses.
Read through section IV of Dartmouth's Travel Safety Policy for information on the oversight responsibilities of Dartmouth Entities including ensuring compliance with the policy; communicating emergency response plans; maintaining records of signed risk acknowledgement and release of liability forms, travel itineraries, emergency contacts, and on-site contact details; and issuing academic credit.
Definition of Travel
Travel is defined as any member of the Dartmouth community that travels for programs or activities related to COSO activities. COSO activities include any organization traveling off-campus where Dartmouth resources are utilized. This includes, but is not limited to, events or activities that support the mission of an organization, representing Dartmouth at conferences and academic team competitions, or any time that Dartmouth financial accounts are used to support the travel experience.
Travel by Vehicle for Organization Business
International Travel
Planning for international travel requires additional time and support. The following must be completed, in addition to the general travel requirements, for international travel: