Annual Renewal

Each year, organizations are required to renew their status with COSO. This will enable your group to continue to have an email account, make reservations in campus buildings, use the Dartmouth name, and access COSO funding. 

About the Annual Renewal

Each year, COSO organizations must complete the annual renewal. Completing the renewal allows organizations to: 

  • maintain "active" status with COSO for the year
  • apply for COSO funding
  • make reservations
  • access an organization blitz account
  • use the Dartmouth name

If you do not renew by the annual deadline, your account will be suspended. 

Requirements for COSO Groups

Organizations must have:

  1. At least 10 undergraduate students.
  2. Officers -- COSO organizations are expected to have at LEAST a President and Treasurer (or your group's equivalent of these positions) listed on their Organization's Page.
  3. Officers who are undergraduate students.
  4. A staff or faculty advisor.
  5. A current (or updated) constitution on file with the Student Involvement Office (and uploaded to Engage).
  6. An email account.

Expectations of COSO Groups

  • Maintain a Dartmouth email account for your organization that is checked frequently.
  • Abide by Dartmouth's Principle of Community.
  • Respond promptly to requests for organization information such as budgets, officer names, or other relevant information.
  • Use funding responsibly and for what it was intended.

Instructions for Completing the Renewal

There are multiple items that you need to do to complete the renewal.  Please review this list before you log in to complete your renewal. 

In order to do renew your group, you must be an Admin or Officer of your Organization. For instructions on how to become a portal admin, please visit this page on the COSO site.

Complete the renewal form in Engage. 

This form will ask you to do following:

    • Update and contact information/social media/web addresses for your organization.
    • Fill out an online form summarizing your group's past year and goals for the upcoming year.
    • Update your group's roster (removing graduated members). To remain active, COSO groups must have a minimum of 10 student members. (If your group does not have the correct number of members, you will be prompted to enter them---make sure to have a current list nearby!)
    • Include a Profile Picture:  You can use your group's currentake sure to include a profile picture if you do not already have one.
    • [OPTIONAL] If you have a logo different from your profile picture, you will be asked to upload this as part of your renewal.
    • Treasurer Terms & Conditions: The person completing the renewal will be required to add a treasurer. Once you designate a treasurer, that individual will be sent an email from Engage asking them to read and confirm their understanding of the Treasurer's position's terms and conditions. 

If you have any questions about the renewal process, please contact us or stop by Collis 301.