COSO Termly Updates

Welcome to Summer Term, 2025!

COSO has several important updates to share with your organization. Please read the entire email.

Funding Proposals: All funding proposals must be submitted through Dartmouth Groups. Proposals are due Mondays at noon for the Wednesday meeting. For detailed instructions on how to do this, please visit the COSO website. Please review COSO funding guidelines before submitting a proposal. If approved, visit the Treasurer's Corner for information on how to access these funds.

Meeting Schedule: COSO will meet on the following Wednesdays this term: 7/2, 7/9, 7/16, 7/23, 7/30, 8/6, 8/13, 8/20, and 8/27. COSO does not meet during reading period, finals, or interim. Please plan accordingly.

Big Policy Meeting/Student Organization Training: The Big Policy Meeting will be on Wednesday, July 2 @ 4:00pm in Collis 101. All organizations in attendance will receive $100 in discretionary funds. The training will include an overview of how COSO works, funding guidelines and procedures, and information about how to access and use funds. COSO recommends that all organization Presidents and Treasurers attend the meeting. There is no make-up date or online option.  

Campus-Events Listserv : As you may have noticed over the spring, the software that delivers the Campus-Events mailing list was increasingly blocked and delivery was unreliable due to challenges between the LISTSERV software and Microsoft's mailing systems. In order to preserve this important resource, we are using the summer term to test a transition from L-Soft's LISTSERV software to Google Groups to support the Campus-Events mailing list.

• '26s, '27s, and '28s have been automatically subscribed to the new list - Campus-Events@dartmouth.edu

• Organizations wishing to advertise events and opportunities should now send messages to Campus-Events@dartmouth.edu NOT Campus-Events@listserv.dartmouth.edu

• Emails to the @listserv.dartmouth.edu address will no longer be approved - but the archive remains available

• If you previously received the listserv as a daily digest, that is still possible. You can access your Google Groups settings at groups.google.com

• Select "My Groups" > Campus-Events

• Select "my membership settings" from the side bar

• Under subscription select your preferred email setting.

While we have tested this new mailing list at a smaller scale, we appreciate your patience with occasional bumps that may occur as we pilot the new mailing list this summer. Our hope is that the changes on the user end will be minimal. 
 

COSO Guideline Changes for 2025-2026 Academic Year: 

• Event Guidelines

  • Only clubs classified as "culture-specific" may request funds for community-building events. Community-building events must be directly correlated to the culture of your club. 

  • COSO does not fund social events for groups. 

• Guidelines for Advertising, Decorations, Costumes, and Photography

  • Costumes/make-up: $60/person per year. Costumes are defined as a set of clothing worn to represent a specific character, concept, or historically period, typically for entertainment or creative purposes. Costumes would not be worn outside of performances. No group names can be printed on costumes. COSO expects that costumes be kept as the property of the organization and not given to specific individuals. A link to your tracking spreadsheet must be included as part of the funding proposal using this template. 

• New Annual Renewal Policy: Every fall term, COSO requires all organizations to complete the annual renewal process to remain in good standing. Failing to do so will put your organization in inactive status, thus losing: Access to your organizational email account, access to your Dartmouth Groups account, access to COSO funding, your ability to register on-campus events, your ability to reserve on-campus spaces. Starting with the 2025-2026 academic year, all groups must complete the renewal process by the October deadline to maintain active status. A single opportunity for late renewals will be available in February, with no further extensions permitted. This process is designed to be accessible and can be completed by any group officer from any location, whether on-campus or off, ensuring that groups with officers studying away or on off-terms can still meet the requirement. To avoid complications, please verify now that your Dartmouth Groups account has up-to-date leadership information to facilitate a smooth renewal process. Details and deadlines will be available in early fall term. 

All COSO Funding Guidelines can be found on the COSO website. 

COSO/Dartmouth Policies: Please review COSO group related policies by visiting the COSO website. Please review the "Participation in Student Organizations Policy," which can be found on the Policies section of the COSO website. 

Event Registration in Dartmouth Groups: All events must be submitted and confirmed via Dartmouth Groups. For more information, please visit: https://students.dartmouth.edu/coso/plan-event/event-registration 

Treasurers Corner Drop-In Hours: If you have questions about all things finances or need assistance to work through budgetary issues, please stop by Collis 211G between 10am-12pm on Tuesdays. Diane Nadeau can also be reached at Collis.Center.Treasurers.Corner@dartmouth.edu to answer your questions as well. You can also visit the Treasurer's Corner here.

Dartmouth Groups Office Hours: Wednesdays (time and location tbd) - See Dartmouth Groups for specific details. If you have any questions about Dartmouth Groups, please email DartmouthGroups@dartmouth.edu. 

Budget Reports: Each week, on Sunday and Thursday, your organization email account will receive a financial report via email that summarizes activity, income, expenses, and balance in your COSO account. More information on Financial Reports can be found here. If your group is not receiving these reports, please email the Collis.Center.Treasurers.Corner@Dartmouth.edu

Update Officer Positions in Dartmouth Groups: Be sure to update your officer positions in Dartmouth Groups. (A President and Treasurer are required, but you can also add additional positions) Directions: On your group page, under dashboard, select officers. Then, select the position title from the drop-down menu next to the officer name.

Travel for Student Organizations: Please review the travel policy for COSO groups. ALL travel must be reported prior to departure via the travel contact form. Failure to do so could result in loss of group privileges and/or reimbursement for group travel expenses. There are also additional requirements on the Global Dartmouth website. 

Merchandise and Trademarks: If you're planning to purchase and/or sell something that will display the word Dartmouth, or other trade names or trademarks of the College, you must use an Approved Licensed Vendor. Before placing any orders, email COSO@Dartmouth.edu with your design. 

Fundraisers: If you plan to host a fundraiser, please be sure to reach out to the Treasurer's Corner about collecting DA$H and also about depositing fundraised funds to your COSO account. As a reminder, student organizations may not utilize an outside bank account, which includes venmo. 

Duo: If you haven't already, you will need to set up DUO 2-Factor Authentication in order to log into your organization's email. For more information on this, please visit: https://students.dartmouth.edu/coso/organizations/managing-organization/email-duo

Advising: Each COSO group has been assigned an advisor from Student Involvement for additional support and resources. They will be reaching out with additional information, but feel free to direct questions you may have to them. 

• Publications: Jim Broutzos

• Issue Awareness: tbd

• Culture-Specific: Natalie Kittikul

• Recreational: tbd

• Academic Competition: Anna Hall

• Service & Philanthropy: Natalie Kittikul

• Performance: David Pack

• Pre-Professional: tbd

If you have questions about any of the information in this email, please email COSO@dartmouth.edu

Have a great summer term!
COSO