COSO Termly Updates

COSO has several important updates to share with your organization.

Funding Proposals: All funding proposals must be submitted through Dartmouth Groups. Proposals are due Mondays at noon for the Wednesday meeting. For detailed instructions on how to do this, please visit the COSO website. Please review COSO funding guidelines before submitting a proposal. If approved, visit the Treasurer's Corner for information on how to access these funds.

COSO Budget Status: Please be sure to get your funding proposals for spring term submitted to COSO as soon as possible. COSO has a limited budget this spring and will continue to consider requests on a first-come, first-serve basis. 

Meeting Schedule: COSO will meet on the following Wednesdays this term: 3/27, 4/3, 4/10, 4/24, 5/1, 5/8, 5/15, 5/22, 5/29. There will be NO COSO MEETING ON Wednesday, April 17th. Please plan accordingly. COSO does not meet during reading period, finals, or interim.

Big Policy Meeting/Student Organization Training: The Big Policy Meeting will be on Wednesday, March 27th @ 5:30pm in Collis Common Ground. All organizations in attendance will receive $50 in discretionary funds. The training will include an overview of how COSO works, funding guidelines and procedures, and information about how to access and use funds. COSO recommends that all organization Presidents and Treasurers attend the meeting. There is no make-up date or online option.  

Term Budgets: Term budgets are due Friday, April 5 @ noon via Dartmouth Groups using the regular budget proposal form. (Please be sure to check "term budget," which can be found as an option in the form)  Term Budgets are only for recurring events that have been funded by COSO in the past. (No new events can be submitted as a term budget) Please visit the COSO website for detailed instructions on how to submit a term budget. In your term budget, please be sure to include detailed information about your event, including date, time, location, speaker names, topic of discussion, and itemized food budget. If any of this information is missing, you will most likely not get funded. In addition, if you are planning a large/costly event, you will most likely come in to meet with the COSO board.

Event Registration:  Event Registration via Dartmouth Groups is required for all COSO organizations. This includes all events requiring an on-campus space reservation such as, but not limited to, regularly scheduled meetings and rehearsals, study breaks, speaker events, etc. Fortunately, you can now create and register an event and request a campus space in a couple easy steps through Dartmouth Groups. For guidance, please visit this COSO page. 

Officer Transition: Spring Term is when groups should be conducting elections for officers for the next academic year (Summer 2024-Spring 2025). Please be sure to hold a transition meeting and share all relevant organizational information with the incoming officers. Please be sure to update your new officers in Dartmouth Groups. For more information about officer transitions, please visit: https://students.dartmouth.edu/coso/organizations/leadership-resources and https://drive.google.com/file/d/1DyesMu5s0VztDfB_SDhJQu34IpoRddxz/view 

Dartmouth Groups Office Hours: Beginning on Wednesday, March 27, and throughout the spring term, visit office hours on Wednesday between 1:30 pm and 3pm in the Collis Center, ONE Wheelock. If you have any questions about Dartmouth Groups, please email DartmouthGroups@dartmouth.edu. 

Treasurers Corner Drop-In Hours: If you have questions about all things finances or need assistance to work through budgetary issues, please stop by Collis 211G between 10am-12pm on Tuesdays. Diane Nadeau and Sophia Qian can also be reached at Collis.Center.Treasurers.Corner@dartmouth.edu to answer your questions as well. You can also visit the Treasurer's Corner here.

Budget Reports: Your organization account will receive a bi-weekly budget report via email that summarizes activity, income, expenses, and balance in your account each week. The report will only show transactions that have cleared through the financial system and actually posted to the account. There might be transactions that are pending or in process that are not included in the report. For instructions on reading the report, please click here. If you have additional questions, please blitz the Collis.Center.Treasurers.Corner@dartmouth.edu

Travel for Student Organizations: Please review the travel policy for COSO groups. ALL travel must be reported prior to departure via the travel contact form. Failure to do so could result in loss of group privileges and/or reimbursement for group travel expenses. There are also some additional requirements on the Global Dartmouth website. For information about travel, please visit: https://students.dartmouth.edu/collis/finances/travel/travel-your-organizations-members

Dartmouth/COSO Student Organization Policies: Please review Dartmouth/COSO group related policies by visiting the COSO website and https://sites.dartmouth.edu/studentorganizations/ 

Duo: If you haven't already, you will need to set up DUO 2-Factor Authentication in order to log into your organization's email. For more information on this, please visit: https://students.dartmouth.edu/coso/organizations/managing-organization/email-duo

Advising: Each COSO group has been assigned an advisor from Student Involvement for additional support and resources. They will be reaching out with additional information, but feel free to direct questions you may have to them. 

• Publications: Jim Broutzos

• Issue Awareness: Josh Rivard

• Political: Ed McKenna

• Culture-Specific: Natalie Kittikul

• Recreational: Josh Rivard

• Academic Competition: Anna Hall

• Service & Philanthropy: Natalie Kittikul

• Performance: David Pack

• Pre-Professional: Anna Hall

Officer Resources: Visit this COSO page for slides and videos that can assist your organization with Event Planning, Submitting a Funding Proposal, and Leadership Transitions. We also encourage you to visit the Treasurer's Corner website for information about finances. 

Update Officer Positions in Dartmouth Groups: Be sure to update your officer positions in Dartmouth Groups. (A President and Treasurer are required, but you can also add additional positions - we recommend including your group's account/email as an officer to help when transitioning leadership). Please note: in order to make space reservations, you must be a student officer within your organization's page. You cannot book space through your group's login/netID.

Directions: On your group page, under dashboard, select officers. Then, select the position title from the drop-down menu next to the officer name.

If you have questions about the information in this email, please email COSO@dartmouth.edu

For finance-related questions, please email: Collis.Center.Treasurers.Corner@Dartmouth.edu

Have a great spring term!