Welcome to Spring Term, 2025!
Happy Spring Term!
COSO has several important updates to share with your organization. Please read the entire email.
Funding Proposals: All funding proposals must be submitted through Dartmouth Groups. Proposals are due Mondays at noon for the Wednesday meeting. For detailed instructions on how to do this, please visit the COSO website. Please review COSO funding guidelines before submitting a proposal. If approved, visit the Treasurer's Corner for information on how to access these funds.
Meeting Schedule: COSO will meet on the following Wednesdays this term: 4/2, 4/9, 4/16, 4/30, 5/7, 5/14, 5/21, 5/28, and 6/4. There will be NO COSO MEETING ON Wednesday, April 23. Please plan accordingly. COSO does not meet during reading period, finals, or interim.
Big Policy Meeting/Student Organization Training: The Big Policy Meeting will be on Wednesday, April 2 @ 5:30pm in Collis Common Ground. All organizations in attendance will receive $100 in discretionary funds. The training will include an overview of how COSO works, funding guidelines and procedures, and information about how to access and use funds. COSO recommends that all organization Presidents and Treasurers attend the meeting. There is no make-up date or online option.
Term Budgets: Term budgets are due Friday, April 11 @ noon via Dartmouth Groups using the regular budget proposal form. (Please be sure to check "term budget," which can be found as an option in the form) Term Budgets are only for recurring events that have been funded by COSO in the past. (No new events can be submitted as a term budget) Please visit the COSO website for detailed instructions on how to submit a term budget. In your term budget, please be sure to include detailed information about your event, including date, time, location, speaker names, topic of discussion, and itemized food budget. If any of this information is missing, you will most likely not get funded. In addition, if you are planning a large/costly event, you will most likely come in to meet with the COSO board.
COSO/Dartmouth Policies: Please review COSO group related policies by visiting the COSO website. Please review the "Participation in Student Organizations Policy," which can be found on the Policies section of the COSO website.
Event Registration in Dartmouth Groups: All events must be submitted and confirmed via Dartmouth Groups. For more information, please visit: https://students.dartmouth.edu/coso/plan-event/event-registration
Treasurers Corner Drop-In Hours: If you have questions about all things finances or need assistance to work through budgetary issues, please stop by Collis 211G between 10am-12pm on Tuesdays. Diane Nadeau can also be reached at Collis.Center.Treasurers.Corner@dartmouth.edu to answer your questions as well. You can also visit the Treasurer's Corner here.
Dartmouth Groups Office Hours: Wednesdays (time and location tbd) - Look for a weekly email about this. If you have any questions about Dartmouth Groups, please email DartmouthGroups@dartmouth.edu.
Budget Reports: Each week, on Sunday and Thursday, your organization email account will receive a financial report via email that summarizes activity, income, expenses, and balance in your COSO account. More information on Financial Reports can be found here. If your group is not receiving these reports, please email the Collis.Center.Treasurers.Corner@Dartmouth.edu
Officer Transition: Spring Term is when groups should be conducting elections for officers for the next academic year (Summer 2025-Spring 2026). Please be sure to hold a transition meeting and share all relevant organizational information with the incoming officers. Please be sure to update your new officers in Dartmouth Groups. For more information about officer transitions, please visit: https://students.dartmouth.edu/coso/organizations/leadership-resources and https://drive.google.com/file/d/1DyesMu5s0VztDfB_SDhJQu34IpoRddxz/view
Update Officer Positions in Dartmouth Groups: Be sure to update your officer positions in Dartmouth Groups. (A President and Treasurer are required, but you can also add additional positions) Directions: On your group page, under dashboard, select officers. Then, select the position title from the drop-down menu next to the officer name.
Travel for Student Organizations: Please review the travel policy for COSO groups. ALL travel must be reported prior to departure via the travel contact form. Failure to do so could result in loss of group privileges and/or reimbursement for group travel expenses. There are also additional requirements on the Global Dartmouth website.
Merchandise and Trademarks: If you're planning to purchase and/or sell something that will display the word Dartmouth, or other trade names or trademarks of the College, you must use an Approved Licensed Vendor. Before placing any orders, email COSO@Dartmouth.edu with your design.
Duo: If you haven't already, you will need to set up DUO 2-Factor Authentication in order to log into your organization's email. For more information on this, please visit: https://students.dartmouth.edu/coso/organizations/managing-organization/email-duo
Advising: Each COSO group has been assigned an advisor from Student Involvement for additional support and resources. They will be reaching out with additional information, but feel free to direct questions you may have to them.
- Publications: Jim Broutzos
- Issue Awareness: Josh Rivard
- Culture-Specific: Natalie Kittikul
- Recreational: Josh Rivard
- Academic Competition: Anna Hall
- Service & Philanthropy: Natalie Kittikul
- Performance: David Pack
- Pre-Professional: Anna Hall
If you have questions about any of the information in this email, please email COSO@dartmouth.edu
Have a great spring term!