Welcome to Spring Term, 2023!
COSO has several important updates to share with your organization.
Funding Proposals: All funding proposals must be submitted through Dartmouth Groups. Proposals are due Mondays at noon for the Wednesday meeting. For detailed instructions on how to do this, please visit the COSO website. Please review COSO funding guidelines before submitting a proposal. If approved, visit the Treasurer's Corner for information on how to access these funds.
Meeting Schedule: COSO will meet on the following Wednesdays this term (3:30-5:30): March 29, April 5, April 12, April 26, May 3, May 10, May 17, May 24, May 31.
****There is no COSO meeting on Wednesday, April 19. COSO does not meet during reading period, finals, or interim. Please plan accordingly.
Big Policy Meeting/Student Organization Training: The Big Policy Meeting will be on Wednesday, March 29 @ 5:30pm in Collis Common Ground. All organizations in attendance will receive $100 in discretionary funds. The training will include an overview of how COSO works, funding guidelines and procedures, and information about how to access and use funds. COSO recommends that all organization Presidents and Treasurers attend the meeting. There is no make-up date or online option this term.
Term Budgets: Term budgets are due Friday, April 7 @ noon via Dartmouth Groups using the regular budget proposal form. (Please be sure to check term budget, which can be found as an option in the form) Term Budgets are only for recurring events that have been funded by COSO in the past. (No new events can be submitted as a term budget) Please visit the COSO website for detailed instructions on how to submit a term budget. In your term budget, please be sure to include detailed information about your event, including date, time, location, speaker names, topic of discussion, and itemized food budget. If any of this information is missing, you will most likely not get funded. In addition, if you are planning a large/costly event, you will most likely come in to meet with the COSO board.
Events in Dartmouth Groups: Please add your events in Dartmouth Groups, so that students can access a centralized event calendar. For now, you will continue to book space on campus using EMS (Dartmouth's reservation system). If your group is not listed in EMS, please reach out to Dartmouth.firstname.lastname@example.org for support.
Dartmouth Groups Office Hours: There will be open office hours on Mondays throughout the spring term from 1:30 p.m. - 3:00 p.m. in Studio Sudikoff - Room 007 in Sudikoff. If you have any questions about Dartmouth Groups, please email DartmouthGroups@dartmouth.edu.
Treasurers Corner Drop-In Hours: If you have questions about all things finances or need assistance to work through budgetary issues, please stop by Collis 301C between 11am-12pm and 1pm-3pm on Tuesday or Thursday. Diane Nadeau and James Almond-Goerlitz can also be reached at Collis.Center.Treasurers.Corner@dartmouth.edu to answer your questions as well. You can also visit the Treasurer's Corner here.
Budget Reports: Your organization account will receive a weekly budget report via email that summarizes activity, income, expenses, and balance in your account each week. The report will only show transactions that have cleared through the financial system and actually posted to the account. There might be transactions that are pending or in process that are not included in the report. For instructions on reading the report, please click here. If you have additional questions, please blitz the Collis.Center.Treasurers.Corner@dartmouth.edu
Travel for Student Organizations: Please review the travel policy for COSO groups. ALL travel must be reported prior to departure via the travel contact form. Failure to do so could result in loss of group privileges and/or reimbursement for group travel expenses. There are also some additional requirements on the Global Dartmouth website.
COSO/Dartmouth Policies: Please review COSO group related policies by visiting the COSO website. Please review the updated "Participation in Student Organizations Policy," which can be found on the Policies section of the COSO website.
Duo: If you haven't already, you will need to set up DUO 2-Factor Authentication in order to log into your organization's email. For more information on this, please visit: https://students.dartmouth.edu/coso/organizations/managing-organization/email-duo
Advising: Each COSO group has been assigned an advisor from Student Involvement for additional support and resources. They will be reaching out with additional information, but feel free to direct questions you may have to them.
- Publications: Jim Broutzos
- Issue Awareness: Josh Rivard
- Political: Ed McKenna
- Culture-Specific: Natalie Kittikul
- Recreational: Josh Rivard
- Academic Competition: Anna Hall
- Service & Philanthropy: Natalie Kittikul
- Performance: David Pack
- Pre-Professional: Anna Hall
Officer Transition: Spring Term is when groups should be conducting elections for officers for the next academic year (Summer 2023-Spring 2024). Please be sure to hold a transition meeting and share all relevant organizational information with the incoming officers. Please be sure to update your new officers in Dartmouth Groups.
Leadership Transition Workshop: Tuesday, April 4th from 6:30-7:30pm in Collis 101. This best-practices workshop facilitated by Student Life will review how to most effectively and efficiently transition leadership to ensure your organization moves forward seamlessly. Register here: COSO Organization Leadership Transition Workshop - Council On Student Organizations (dartmouth.edu)
If you have questions about any of the information in this email, please email COSO@dartmouth.edu
Have a great spring term!