Donations & Fundraising

Your organization may have needs that are greater than can be met by the usual on-campus funding sources. In these cases, student organizations are permitted to raise funds under the following guidelines. Remember that you represent Dartmouth College, and should, in all ways, present yourself and your organization in a professional manner.

Earning Money

Organizations are encouraged to earn money, and in some cases are able to use the DA$H system to support sales. To learn more about using DA$H see the administrator in charge of DA$H in the department that recognizes your organization.

We do not currently have any system to support credit card sales by student organizations.

Checks should be made payable to Dartmouth College.

Remember to deposit all cash and checks immediately by bringing them to Collis 303. COSO organizations must fill out DA$H sheets and to record students' 9-digit DA$H number, not their student ID number, to complete payment.

  • Sales locations: Recognized student organizations may sell from tables in Collis, Novack, or Rocky Overhang. To reserve a place in Collis, please contact Collis Reservations. It is prohibited for an organization to represent any non-Dartmouth vendors (i.e. trying to sign up for a credit card in exchange for a payment to the organization). 
  • Use of the Dartmouth name: Any items with the Dartmouth name or its logo must be approved before they are created. Contact the Office of the General Counsel for approval. 

Asking for Money

You must bring any gifts received to your recognizing department to ensure that they are properly recorded and that a tax receipt is sent to the donor. Remember to also send a prompt thank-you note.

  • From alumni/parents: This is not allowed. The College forbids broad-based solicitation of alumni/ae and/or parents by student organizations, for reasons you will come to appreciate upon graduation.
    • If you know specific individuals, however, that have shown an interest in your organization, you are welcome to keep them informed about your organization's activities. If this should prompt an individual to offer you a donation you may accept it. Checks should again be made payable to Dartmouth College. Bring any donations to your recognizing department immediately, and send a timely thank-you note.
  • From local businesses: You are free to ask local merchants for donations in the form of checks or merchandise. Bear in mind, though, that local vendors have been solicited for donations repeatedly – so be professional, ask for a manager, have a written proposal, and remember to follow up with a thank-you note within a week.
  • From national corporations: Offices or stores of national (or international) corporations may be approached at the local level (an example would be asking the store manager of Starbucks for a donation). This is allowed. If you want to ask a national corporation at the corporate level for a donation, you must first speak with the director of the Collis Center. 

Corporate and Foundation Relations

If you are holding an event where you wish to receive financial or material support or sponsorship from an outside company or foundation (such as national chains or companies), you must first contact the Office of Corporate and Foundation Relations to advise them of the nature of your event and why you are seeking outside support.

The College requires that all contact with outside organizations supporting Dartmouth to be routed through Corporate & Foundation Relations, and they will work with you to verify that the College does not already have a relationship established with an organization. They will help you with the proper procedure for soliciting assistance from corporations and foundations.