Events

COSO Funding

General Guidelines

  • COSO is the primary source of event funding for COSO member organizations and will not provide funding to non-COSO organizations. If you apply for COSO funding, you cannot receive funding from other Undergraduate Finance Committee (UFC) groups.
  • COSO funds events that cost less than $5,000. If the total cost is above that amount, you must apply to SPEC. However, request for publications, conferences. travel, and supplies over $5,000 may apply to COSO. 
  • All events must connect to mission and purpose of your organization. 
  • Any leftover money from any event will be returned to COSO.
  • COSO does not fund retroactively. 
  • Funding is only for events that happen during academic terms. Events during reading period, interim, or finals will not be funded. 
  • No ticket sales to undergraduate students. 
  • Movie and media screenings must observe copyright laws. 
  • Events must be open to the entire campus and advertised via the campus-events listserv. 
  • COSO does not typically fund weekly meetings for normal organization planning or business. 
  • COSO does not fund recruitment events for new members. At the beginning of the year, however, groups can request a one-time $100 recruiment fund. 
  • Academic Competition teams are limited to spend no more than $6,000/year. 
  • Selective organizations may apply for events that are open to all of campus. 
  • 2 Instructional workshops by outside instructor per term
  • Dartmouth student organizations shall not use their status as a recognized group to access space, resources, or services, at the request of or on behalf of an outside, non-Dartmouth entity.

Food Guidelines

  • Three regularly scheduled events with food (lunch/dinner) per term.
    • You must have a specific topic, date, speakers, location on your proposal.
    • All proposals must include an itemized food budget. Proposals without itemized budgets will not be considered. 
  • Food:
    • Option 1: $7 per person for catered food or $8 per person for cooking.
    • Option 2: $3 per person for refreshments

Guidelines for Advertising, Decorations, Costumes

  • Advertising: $.50 per person, upward limit of $100/event. 
  • Costumes: up to $20 per costume, either rental or purchase. $60/person per year.
  • Decorations: $1/person for decorations (limit $250 per event)

Co-Sponsoring an Event with a Non-Affiliated Group

 

 Student organizations hosting events with a non-Dartmouth organization must follow these guidelines:

  • The student organization must be the primary source of funding for the event. No funding will be accepted from an outside organization that is more than 50% the cost of the event.
  • All finances must be run through the student organization Dartmouth account. The student group organization accepts all responsibility for event finances, including but not limited to those of the non-Dartmouth co-sponsoring organization should it fail to meet its commitment.
  • The student organization must be involved in all areas of event planning, event promotion and event execution.
  • The student organization will be the primary decision maker at events.
  • The student organization is encouraged to collaborate with the Student Involvement Office, as needed, in order to develop contracts or others matters pertaining to the event.
  • The student organization remains accountable to Dartmouth for the actions of the non-Dartmouth organization with which it is hosting the event.