COSO Policies & Procedures Regarding Travel (Domestic and International)

Summary of Policy

-Funding must be requested to COSO at least 3 weeks in advance of travel.

-Organization travel must be consistent with and support the organization's mission statement.

-Groups may apply and receive funding for 1 "travel experience" per year. 

-The Travel Contact Form must be completed and submitted prior to departure for any (Domestic and International) travel related to organization activities. Organizations must provide the names of students traveling and their contact information and an itinerary of their trip. (Destinations, lodging, etc…)

-All travel must be booked at least 6 weeks in advance if flight, and 3 weeks in advance if driving distance. Last minute requests may not be able to be accommodated. 

-All travel must be to and from Dartmouth if COSO funds are utilized.

-Seniors may not travel to conferences during spring term.

-Organizations must outline a plan to "bring back" what they have learned during the travel experience to Dartmouth in the form of a meeting, event or other activity.

-Reimbursements will not be approved if organizations do not submit the travel contact form prior to departure.

Effective Date

September 12, 2019