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Alcohol Management Program Policy

Alcohol Management Program Policy

Effective Date

Wednesday, July 1, 2015

Office of Primary Responsibility

Alcohol Management Program

Summary of Policy

Any event on or off campus with alcohol hosted by a recognized Dartmouth Undergraduate Student Organization must follow the Alcohol Management Program Policy.

Reason for Policy

Dartmouth is committed to providing the safest possible social atmosphere for members of the community and their guests. The Alcohol Management Program (AMP) provides guidance for those events where alcohol is served. Its success depends upon the cooperative efforts of students, faculty, administration and alumni in both understanding and upholding the spirit of personal responsibility and respect for self and others that is embodied in these procedures.

Goals

Social gatherings at Dartmouth College are an important part of our community life. For all events, regardless of the presence of alcohol, we strive to achieve the following goals:

  • Protect the health and safety of community members and their guests.
  • Comply with College policy and federal, state and local laws.
  • Respect the rights of all individuals and respect the property of others.
  • Empower and encourage students to assume an active role in the planning and management of social events
  • Provide an enjoyable atmosphere conducive to positive social interaction.
  • When alcohol is present, model responsible alcohol use.

Affected Parties

All Groups, All Undergraduates

Policy Statement

Event Internal Management Plan

Any organization hosting a social event with alcohol must have a documented Internal Management Plan submitted to their recognizing department.

Legal Compliance

All students and sponsoring organizations must comply with federal, state, local laws, and regulations concerning the service of alcohol at all times, including members-only events. Students and sponsoring organizations must also fully observe the Dartmouth College Student Alcohol Policy.

Good Faith Expectation

It is recognized that this document cannot address, in specific fashion, all possible social situations that may occur. Where these procedures are not specific on a particular point, individual and organizational hosts are expected to conduct themselves and their social events in the spirit of social responsibility consistent with these procedures.

Identification

Alcohol may be served to individuals who are 21 or older in accordance with College policy and state law.

Types of Alcohol

Possession, consumption, or service of hard alcohol (30 proof or higher) by undergraduate students and organizations is prohibited on campus and at events hosted by College recognized undergraduate organizations and athletic teams both on and off campus. In addition, no one may possess, serve, or consume hard alcohol in or on the grounds of the following undergraduate facilities: Residence Halls, Greek Letter Organization Housing, Undergraduate and Senior Societies, Living Learning Communities, Collis Center, Tom Dent Cabin, Robinson Hall, and '53 Commons including Sarner Underground.

Beer, wine, or malt beverages of less than 30 proof may be served. Kegs, cans, and bottles may be present at an event at the same time. All kegs must be registered by 3 pm the day of the event and must be tagged. Alcohol may be served by designated student bartenders who have been trained and certified by the Office of Student Life.

Volume of Alcohol

Event organizers will work with the Office of Student Life staff to determine the amount of alcohol served at an event. Students are expected to plan carefully and the amount of alcohol available at an event should be directly proportional to the number of expected guests of legal drinking age.

Event Times and Frequency

Social events with alcohol may be hosted during the term when classes are in session and during Senior Week. Social events with alcohol are not permitted during Orientation, Admissions Dimensions Program, reading periods, final exam periods, and breaks between terms. Social events during the term can occur between the hours of 5 p.m. and 1 a.m. Sunday through Thursday, between 5 p.m. and 2 a.m. on Friday, and between 12 noon and 2 a.m. Saturday. Events during Senior Week will be approved on a case by case basis.

Outdoor Events

Outdoor events which include alcohol are prohibited by the College Alcohol Policy. However, in very rare circumstances an exception may be granted by the Office of Student Life. To request an exception, the host of the event should contact the Office of Student Life no later than three (3) weeks prior to the event. This allows for more time to apply for the required permits from the Town of Hanover.

Pong and other drinking games are never allowed to be played outside.

Please note the Town of Hanover open container ordinance Amended July 14, 2014. "It shall be unlawful for any person to Consume, Transport, Carry, or Possess any liquor or alcoholic beverage while within the limits of any way, while on public property, or while on any property owned or leased by the town, except in the original container and with the seal unbroken."

Event Types

Category determined by the attendees of an event. "Attendees" is defined as the highest number of people at the event at one time during the event.

Please note: Kegs must always be registered with the Office of Student Life regardless of the amount of people at the event.

TIER 1 EVENT

  • Events that are only open to and attended by student members of one recognized student organization.
  • The Office of Student Life must be notified of Tier 1 events by completing an online registration form.
  • Online registration forms must be submitted 1 full day before the event or by 12 noon on Friday if the event is scheduled over the weekend.
  • Tier 1 events require the doors to be locked and no non-student organization members are permitted to attend.
  • Requires initial planning meeting with the Office of Student Life at beginning of term; future meetings may be necessary at the discretion of the Office of Student Life.

TIER 2 EVENT

  • Events having between 40 and 150 attendees and at least one or more non-member present at any point during the duration of the event.
  • The Office of Student Life must be notified of Tier 2 events by completing an online registration form.
  • The online registration form must be submitted 3 full business days before the event.
  • Requires at least 2 bartenders (TIPs trained). Must be sober and serving at all times during the event.
  • Clearly marked and designated area from where alcohol will be served.
  • Requires at least 2 sober door monitors must be present at all times during the event.
  • All doors entering the event must be monitored by designated door monitors identified on the online registration form.
  • Requires a designated host and point of contact identified on the online registration form.
  • Safety and Security will conduct at least two walkthroughs of all floors, at the discretion of the Safety and Security Officer.
  • Required meeting with the Office of Student Life prior to event.

TIER 3 EVENT

  • Events having more than 150 attendees at any time during the event.
  • The Office of Student Life must be notified of Tier 3 events by completing an online registration form.
  • The online registration form must be completed 5 full business days before the event.
  • Requires at least 2 AMP Event Staff to serve as bartenders for the duration of the event.
  • Clearly marked and designated area from where alcohol will be served.
  • Requires at least 2 sober door monitors must be present at all times during the event.
  • All doors entering an event must be monitored by designated door monitors identified on online registration form.
  • Requires college provided wristbands.
  • Requires a designated host and point of contact identified on the online registration form.
  • Safety and Security will conduct at least two walkthroughs of all floors, at the discretion of the Safety and Security Officer.
  • Requires third party security provided via the Office of Student Life.
  • 1 third party security officer required for each floor of event as identified on the online registration form.
  • Required meeting with the Office of Student Life prior to event.

Definitions

The terms defined in this section are intended to be used in the context of Dartmouth College student social events.

Event

Any event on or off campus hosted by a recognized Dartmouth Undergraduate Student organization at which alcohol may or may not be present, including activities held at an establishment licensed to sell alcohol (ie., restaurant, hotel, bar, nightclub, etc.). This includes, but is not limited to, events that are hosted or cosponsored by multiple individuals or organizations.

Host Organization

Any recognized Dartmouth College organization that pays for or otherwise provides alcohol, directly or indirectly, to attendees and/or registers, or should have registered, an event in any College-affiliated space (residence hall room or common space; Greek house, undergraduate or senior society physical plant; designated social space; etc.). Host organization may be indicated by, but is not limited to, the names of the individuals or the organization on the registration form. Host organizations are responsible for the social event from beginning to end. The host organization is responsible for ensuring the safety of guests and security of the facility as well as compliance with all applicable laws, College policy, and the Alcohol Management Program. This definition also applies to co-sponsorship of social events.

Registration

Tier 1- Online Registration must be submitted 1 business day before event.
Tier 2- Online Registration must be submitted 3 business days before event.
Tier 3- Online Registration must be submitted 5 business days before event.

Meetings

All registered events require a meeting with the Office of Student Life. Tier 1 and 2 events that are held consistently and are considered successful events as determined by the Office of Student Life may waive this requirement on an event by event basis. All Tier 3 events will require a meeting.

Event Host

Student(s) from a sponsoring organization who are responsible for the management of the social event including ensuring the safety of guests and security of the facility as well as compliance with all applicable laws, College policy, and the Alcohol Management Program Procedures. Hosts are in charge and in attendance at all times. Hosts are responsible for dealing with problem situations that arise during the event, including those at the entrance, exits, and serving area. Hosts ensure that the event is executed with courtesy and respect towards the surrounding areas (including residential areas and neighbors). Hosts must be actively enrolled Dartmouth students. Must be 18 years old or older. Hosts are listed on the registration form and are easily identifiable during the social event. Hosts may not consume any alcohol or be under the influence of any other substances during or prior to the event. Hosts will have attended Dartmouth College "AMP Training."

Bartender

Individuals, usually Dartmouth College students, either paid or volunteer, who are under the direction of the event host(s) who responsibly and legally dispense, distribute, or otherwise provide alcohol to an individual. Consistent with New Hampshire state law, servers must strictly be 21 years of age or employed by a licensed caterer. Servers may not consume any alcohol or be under the influence of any other substances prior to or during the event. Dartmouth College approved caterers with a valid New Hampshire liquor license may be hired as servers. Please consult the Office of Student Life prior to hiring licensed caterers. Student servers will be required to have attended TIPs Training provided by the College and be over 21 years of age. Bartenders will only serve persons 21 years of age or older. Bartenders reserve the right to refuse service of alcohol to anyone who cannot prove they are over the age of 21 by form of legal identification (State or Federal).

Servers are required to complete the online TIPs training course and pass the certification exam. Please contact the Office of Student Life to register for the TIPs course.

Students cannot serve alcohol at their own organization's Tier 3 events. Tier 3 events must be served by a Dartmouth College approved caterer or AMP Event Staff provided by the Office of Student Life.

Third Party Security

Required for all Tier 3 events to monitor safety at events. The Office of Student Life will coordinate hiring third party security for all Tier 3 events.

Door Monitor

Individuals who are members of the host organization and are listed on the event registration. Door monitors typically work at the entrance doors and exits to ensure the security of the facility in compliance with these procedures. Door monitors may not consume alcohol or be under the influence of any other substances prior to or during the event. Monitors will have attended Dartmouth College "AMP Training."

Guest

Any person in attendance at an event other than the Event Hosts or members of the sponsoring organization hosting the social event.

Kegs

Kegs must always be registered online for the event for which they are purchased. Leftover keg beer from previous events may be consumed, as long as that keg has a tag. Keg tags are provided by the Office of Student Life.

Alcohol

All alcohol and amounts must be approved by the Office of Student Life. The amount and type of alcohol will be determined between the Office of Student Life and the host organizations. All alcohol types must follow the Dartmouth College Hard Alcohol Policy.

Intoxication

Intoxication is identified by generally reliable signs. These signs may include, but are not limited to, the strong odor of alcohol on an individual's breath, slurred speech, impaired coordination, glassy eyes, or exaggerated emotions and behaviors. Students may be considered to have violated the College policy prohibiting public intoxication if their level of impairment attracts the attention of College, town, or other officials and/or warrants medical care. With respect to this policy, "public" is understood to be any place to which members of the community have general access, including hallways, common spaces, and rest rooms of administrative and academic buildings, residence halls, Greek letter organizations and societies. It does not include students' individual assigned rooms.

Ramifications

Irresponsible alcohol consumption can often interfere with the educational purpose and social climate of the College.

All students and student organizations have a responsibility to follow the AMP procedures outlined below and will be held accountable for failure to follow the procedures.

The Office of Student Life has the right to restrict registration, or alter the registration or planning process for any event, for failure to follow the Alcohol Management Program Procedures.

Sponsoring organizations could be held accountable for any violations of College policy that occur at their event. Individual violators could also be held accountable for their actions. Alleged violations will be forwarded to the Community Standards and Accountability office for possible further action. When applicable, organizations and individuals are also responsible to uphold specific departmental regulations. Please check with your sponsoring department for further information.