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Annual Renewal

Each year, organizations are required to renew their status with COSO. This will enable your group to continue to have an email account, make reservations in campus buildings, use the Dartmouth name, and access COSO funding. 

About the Annual Renewal

Every fall term, COSO requires all organizations to complete the Annual Renewal Process to remain in good standing. Failing to do so will put your organization in inactive status, thus losing:

  • Access to your organizational email account
  • Access to your Dartmouth Groups account
  • Access to COSO funding
  • Your ability to register on-campus events
  • Your ability to reserve on-campus spaces

Starting with the 2025-2026 academic year, all groups must complete the renewal process by the October deadline to maintain active status. A single opportunity for late renewals will be available in February, with no further extensions permitted. This process is designed to be accessible and can be completed by any group officer from any location, whether on-campus or off, ensuring that groups with officers studying away or on off-terms can still meet the requirement.

Requirements for COSO Groups

Organizations must:

  1. Have at least 10 undergraduate students.
  2. Have officers -- COSO organizations are expected to have at LEAST a President and Treasurer (or your group's equivalent of these positions) listed on their Organization's Page.
  3. Have officers who are undergraduate students.
  4. Have a staff or faculty advisor.
  5. Have a constitution on file and uploaded to Dartmouth Groups. 
  6. Have an email account.
  7. Have a Dartmouth Groups page.
  8. Be in good Standing with COSO. Organizations with a deficit in their account will not be renewed until resolved. 

Expectations of COSO Groups

  • Maintain a Dartmouth email account for your organization that is checked frequently.
  • Abide by Dartmouth's Principle of Community.
  • Respond promptly to requests for organization information such as budgets, officer names, or other relevant information.
  • Use funding responsibly and for what it was intended.
  • Review and adhere to all institutional policies, including, but not limited to, the Standards of Conduct, the Group Accountability Statement, the Student Organization Membership Policy, and the Freedom of Expression and Dissent Policy. 
  • Provide information and communicate with relevant offices about upcoming campus events as requested or needed. 

Instructions for Completing the Renewal

Please look for an email from COSO with instructions. If you have any questions, please email COSO@dartmouth.edu