Changing a Room Assignment

Effective Date

Wednesday, July 1, 2015

Office of Primary Responsibility

Office of Residential Life

Affected Parties

All Undergraduates

Policy Statement

Students may only choose one room and are expected to live in the room that they choose during Room Draw or one of the other fall housing processes. In order to promote fairness to participants, all decisions made during these dates are final. Once selected, room changes may not occur without first obtaining authorization from the Undergraduate Housing Office. Students are expected to live in the room they selected through the fall term. Unauthorized room changes/moves may result in the student being required to move back to his/her assigned room for the term, and a $100 fine may be imposed.

Pull-Ins

Upper-class students who wish to be pulled into the room of a friend who will have a vacancy for the winter or spring term should fill out the “Pull-In” section on the BannerStudent housing application. In order for the Housing Office to consider this request, the friend pulling the applicant into the room must email Residential Life to confirm they want the applicant as a roommate. Students cannot be pulled into single rooms, rooms where there is no vacancy, or completely empty rooms.

Room Swap

A room swap is a person-for-person room change that occurs during the first half of a term (the deadline is the housing application deadline for the following term). For a room swap to be approved, all affected residents must email their consent to the change to the Housing Office. Once all roommates are heard from, the change can be approved and all involved will receive a confirmation email. Please note that room swaps are not approved for those students who went through Room Draw and were able to choose their roommate(s) for the term. First-year students may only swap rooms with other first-year students and only with special permission from both their Assistant Director and the Undergraduate Housing Office.

Failure to record a room swap will result in a $100 fine to the student's account. The student may also be asked to move back to his or her original location and may face further College discipline.

Requesting a Change

A room change can either happen during a term or between two terms. During a term, students should contact the Assistant Director of their community to start the room change process. Once the room change is processed, a confirmation email is sent.

Failure to record a Room Change may result in a $100 fine to the student's account and/or other disciplinary action.

Room changes can also be requested for the following term. To apply, the student goes to BannerStudent and fills out the appropriate term’s housing application by the relevant deadline, making sure to check on the application that this is a room change request. Room change requests are reviewed, along with all regular applications, by priority number. If the requested room on the room change application is not available, the current term’s assignment will carry over. Students who apply for room changes between terms will be able to check if their room change is approved on-line at the same time all new assignments are posted.

First-Year Room Changes

Prior to arriving on campus for the fall term, we will not be making any room changes. Once the fall term starts, any first-year student who is looking for a room change should schedule an appointment with their Assistant Director to discuss what options may be available to them. The Assistant Directors work directly with the Housing Office to confirm available spaces, please be aware that any open spaces may be held to fill any late medical or disability-related housing.

Transferring Assignments

Room assignments may not be reassigned or otherwise transferred to, nor be sublet or otherwise placed in the occupancy, control or care of another individual or entity. First-year students may not change their housing assignment without special permission from their Assistant Director and the undergraduate Housing office.

Unrecognized Facilities

Dartmouth students enrolled in classes or on a leave term may not live in a Greek Letter, undergraduate or senior society facility that is not recognized by the College.

Last Revised

Sunday, October 23, 2016