Program Information

COVID-19: Implications for UGAR programs

The following apply to ALL UGAR programs (additional policies for specific programs are included below):

  • Travel: the College has imposed a travel ban on both domestic and international travel. UGAR will not award funding for travel until the ban has been lifted. Students should not submit applications to the Provost's office for travel waivers as those will be denied. Note that UGAR may extend its ban on funding international travel even if the college lifts the institutional ban.
  • Campus access: access to Dartmouth-affiliated buildings and facilities, including libraries and research labs, is restricted to undergraduates who are approved by the College for on campus enrollment.
  • Research labs: undergraduates who are approved by the College for on campus enrollment may have access to some research labs but NOT for research with faculty affiliated with Geisel or Tuck. Access to research labs requires special permission, and students may not engage in lab-based research until they have secured the relevant permissions and sent confirmation of approval to UGAR. Information about the restrictions and procedure for requesting research lab access is detailed in the policy on undergraduate research for academic year 2020-2021.
  • Student status: if students withdraw from the College for any reason (in good standing or not), they are not eligible for UGAR programs during the terms in which they are withdrawn. If students are accepted for a UGAR program in a given term but withdraw from the College during that term, they must contact UGAR immediately. See the College webpage on withdrawals for more information. 

Research Scholar programs 
(Presidential Scholars, Sophomore Research Scholars, Junior Research Scholars)

  • Remote research: students living on or off campus, whether enrolled in classes or on a leave term, are eligible to engage in remote research. Students are not eligible if they are withdrawn from the college for any reason, even if the withdrawal is in good standing. If any element of the research involves in-person interaction or access to locations outside of a student's current residential location, students will need to justify the necessity of these elements and provide details about safety protocols and permissions.
  • On-campus research: only an option for students who are approved by the College for on campus enrollment. If any element of the research involves in-person interaction or access to labs or other campus spaces, students will need to justify the necessity of these elements and provide details about safety protocols and permissions

Research grants and fellowships
(Leave term grants, honors thesis grants, conference travel grants, Senior Fellowships, Stamps Scholarships, E.E. Just Fellowships, Mellon Mays Undergraduate Fellowships)

  • Leave terms: No funding for leave term research on campus (for specific guidelines about UGAR leave term grants, see the application Canvas site)
  • Enrolled on-campus terms: Funding for research on campus is only an option for students who are approved by the College for on-campus enrollment. Students must provide a justification for any element of on-campus research involving in-person interaction and/or access to campus facilities (including labs). Students also must confirm that they have obtained the appropriate permissions and will follow the established safety protocols.

Full-time and thesis research

Research grants

Applications for leave term and honors thesis research are accepted in the 5th week of the term immediately before the research term (due by 11:59pm). Note that the recommendation request form should be submitted at least one week prior to the application deadline to ensure that your faculty mentor has adequate time to complete the recommendation form before the application deadline. Late applications will NOT be accepted for any reason

  • October 14, 2020 (for winter term research)
  • February 10, 2021 (for spring term research)
  • April 28, 2021 (for summer term research)
  • July 28, 2021 (for fall term research)

** NOTE: you must submit the recommendation request form at least one week prior to the application deadline

Program Description

Leave term grants are for students working on projects full time during a leave term. Students who plan to work on projects part-time are not eligible to apply.

Students must be intellectually engaged and play a key role in the project: 

Students must be working directly with a Dartmouth College faculty mentor:

  • This includes faculty at the College, Geisel School of Medicine, Tuck School of Business, and Thayer School of Engineering. Please contact Undergraduate Research if you have questions about your advisor's eligibility to supervise your research.
  • Students doing research with faculty at other (non-Dartmouth) institutions are not eligible for research grants.

Group projects are welcomed. Students planning to apply as a group are encouraged to meet with UGAR prior to submitting an application. The research must be directly mentored by a Dartmouth faculty member. Applicants should check the eligibility requirements to ensure that all members of the group are eligible to apply.

Eligibility for leave term grants

  • Grants are for students who will work on the project full time during a leave term (minimum of 35 hours/week for 10 weeks).
  • Students apply for funding in the term before the one in which they intend to engage in the research.
    • Funding will not be awarded retroactively or for applications submitted in the same term as the research.
    • Applications will only be accepted for research in the following term, not for research in subsequent terms.
  • Grants are awarded for leave term research during sophomore and junior years. This includes the summer after the first year and the summer before senior year.
  • Seniors are eligible for leave term grants ONLY if they have not yet taken three leave terms. Students must be enrolled for at least one term following the term of the leave term grant. 
  • Applicants can receive a maximum of 2 leave term grants (students are eligible for senior honors thesis grants even if they have received 2 leave term grants).
  • Students are not eligible for leave term research grants if they have completed enough credits for a Dartmouth undergraduate degree (for example, students who have completed a Dartmouth A.B. and are continuing coursework for a Dartmouth B.E. are not eligible for leave term research grants).
  • Students who have previously received funding through UGAR must be in good standing in that program in order to be considered for a grant (e.g. submitted all required paperwork and final reports).
  • Senior Fellows and Mellon Mays Undergraduate Fellows are not eligible for these grants.
  • Students are not eligible for funding for room and board for research being conducted in or near their hometowns except in unusual circumstances.
  • If you have questions about your eligibility, you must contact UGAR prior to the application deadline.

Be sure to also review the eligibility guidelines for UGAR programs before applying for a leave term research grant.

Priorities for Funding

  • Leave term research grants are intended for unpaid research. For example, if your faculty research mentor is paying you hourly wages for the work related to your research, you are not eligible for a leave term research grant unless you have additional expenses not covered by your wages. This must be detailed on the budget form, and your wages must be included in the "additional sources of funding" section.
  • Students who are continuing faculty-mentored research (started via a part-time assistantship, class project, etc.) have priority in the selection process. Additional factors considered include the student's preparation for the project and the degree to which the project aligns with the student's academic and career goals.
  • Priority for summer term funding is given to seniors who are conducting preliminary research for a senior honors thesis.
  • Students are strongly encouraged to apply for funding from multiple sources. In addition to college offices that fund undergraduate research, many academic departments and programs have funding available for majors to conduct honors thesis and/or leave term research. Students should contact their major department or program to inquire about funding options.
  • If you apply for funding from multiple sources, you may not accept more funding than the total cost of your project (as entered on the UGAR application form).