How to Apply

Full-time research

Research grant application deadlines

Applications for leave term and honors thesis research are accepted in the 5th week of the term immediately before the research term (due by 11:59pm):

  • July 17, 2019 (for fall term research)
  • October 16, 2019 (for winter term research)
  • February 5, 2020 (for spring term research)
  • April 29, 2020 (for summer 2020 research)

**Note the following important points:

  • Students must submit the recommendation request form at least one week prior to these deadlines.
  • Student application forms and faculty mentor confirmation forms must both be submitted by the application deadline.
  • Late applications are not accepted. If you have questions or issues related to your application, you must contact UGAR before the application deadline.
  • HONORS THESIS GRANTS ONLY: Student applying for honors thesis grants for expenses that will occur during the winter interim may either apply in the summer or in the fall. However, award checks will not be available until 3-4 weeks after the application deadline, so be sure to plan accordingly. 

Application Process

Students apply for funding in the 5th week of the term before they intend to engage in the research. Funding will not be awarded retroactively or for applications submitted in the same term as the research.

** Go to the UGAR applications Canvas site for instructions and links to the application submission system.

Application checklist:

  • Application form
  • Research proposal (4-6 double-spaced pages; this page limit does not include references, additional figures, etc.)
  • Itemized budget (not required for students who will be conducting leave term research on campus)
  • Recommendation from faculty research advisor (the recommendation request form must be submitted via the online system one week before the application deadline).
  • Consult with your faculty research advisor to determine whether your project needs to be reviewed by the Committee for the Protection of Human Subjects. The review process can be lengthy so if there is any chance that your project will require review, submit your CPHS materials as early as possible (on or before the UGAR application deadline).
  • If you are proposing to travel to a country on the US State Department Travel Warning list, you will need to submit an application for a travel waiver on or before the UGAR deadline.
  • Students applying for funding for group research projects MUST discuss their proposal with UGAR prior to the application deadline.

Notification of decisions

  • Funding decisions are announced 3-4 weeks after the application deadline.
  • This notification deadline is typically after the deadline to apply for D-plan changes. If you are applying for a leave term grant, consider the implications of receiving vs. not receiving a grant in terms of the impact on your D-plan. There is a penalty to change from a residence term to a leave term after the registrar's deadline, but there is no penalty for changing from a leave term to a residence term.

Email notifications

All communications from UGAR will be sent from the "undergraduate research" blitz account. To ensure that you receive these emails, be sure that spam filtering is set up correctly in your email. The college provides detailed instructions on how to ensure that emails from specific email addresses are not inadvertently delivered to your spam/junk folder.