How to Apply

Research grant application deadlines

Applications for leave term and honors thesis research are accepted in the 5th week of the term immediately before the research term (due by 11:59pm): 

  • July 19, 2017 (for fall term research)
  • October 11, 2017 (for winter term research)
  • January 31, 2018 (for spring term research)
  • April 25, 2018 (for summer term research)

Note that students must submit the recommendation request form at least one week prior to these deadlines.

Application Process

Students apply for funding in the 5th week of the term before they intend to engage in the research. Funding will not be awarded retroactively or for applications submitted in the same term as the research.

Application materials and specific instructions are available on Canvas:

  • Enroll in the UGAR applications Canvas site
    • This link is available only during application periods: from the first day of each academic term until the application deadline for that term.
  • You will be asked to web authenticate and then confirm that you want to enroll.
  • Once you enroll, you will not be able to un-enroll on your own. All users will be unenrolled at the end of each academic term.
  • The Canvas site will be open for enrollment on the first day of each term and will close after the application deadline.
  • Students applying for funding for group research projects MUST discuss their proposal with UGAR prior to the application deadline.

Application checklist (all materials are submitted via Canvas):

  • Application form
  • Research proposal 
  • Itemized budget (not required for students who will be conducting leave term research on campus)
  • Recommendation from faculty research advisor (requested and submitted via online system) must be submitted one week before the application deadline.
  • Consult with your faculty research advisor to determine whether your project needs to be reviewed by the Committee for the Protection of Human Subjects. If your project will require review, then you must submit your CPHS materials at the same time as you submit your grant application.
  • If you are proposing to travel to a country on the US State Department Travel Warning list, you must submit your application for a travel waiver at the same time as you submit your grant application.

Research Proposal Guidelines

  • Proposals should be 4-6 pages in length (double-spaced). This page limit does not include references, additional figures, etc.  Do not include a cover page.
  • Your proposal should be written in such a way that it is comprehensible to non-experts in the field.
  • Detailed proposal and budget guidelines are on the UGAR applications Canvas site (the link will be available at the start of each term).

Notification of decisions

  • Funding decisions are announced 3-4 weeks after the application deadline.
  • This notification deadline is typically after the deadline to apply for D-plan changes. If you are applying for a leave term grant, consider the implications of receiving vs. not receiving a grant in terms of the impact on your D-plan. There is a penalty to change from a residence term to a leave term after the registrar's deadline, but there is no penalty for changing from a leave term to a residence term.