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How to Apply

Late applications for leave term grants are not accepted. There are separate deadlines for the recommendation request and for submission of the application and faculty recommendation, so be sure you are aware of all deadlines.

Application Process

Students apply for funding in the 5th week of the term before they intend to engage in the research. Funding will not be awarded retroactively or for applications submitted in the same term as the research.

** Go to the UGAR applications Canvas site for instructions and links to the application submission system.

Application checklist:

  • Recommendation request form (due one week before the application)
  • Application form
  • Research proposal
  • Itemized budget (not required for students who will be conducting leave term research on campus)
  • Recommendation form submitted by faculty research mentor

Additional notes:

  • Research projects involving human subjects will likely require IRB review. Examples of human subjects research include surveys, interviews, and collection or use of information collected from people. The review process can be lengthy so if there is any chance that your project will require review, begin this process as early as possible (on or before the UGAR application deadline).
  • If you are proposing research that includes travel outside of the U.S., carefully review the College travel policy. In particular, check whether you will need to submit an application for a travel exception. If so, do that as soon as possible (on or before the UGAR deadline).
  • Application Do's and Don'ts: https://students.dartmouth.edu/ugar/research/policies/application-dos-and-donts

Notification of decisions

  • Funding decisions are announced 2-4 weeks after the application deadline.
  • This notification deadline is typically after the deadline to apply for D-plan changes so consider the implications of receiving vs. not receiving a grant in terms of the impact on your D-plan. Refer to the Registrar's website for information and deadlines to submit a change of enrollment petition.
  • If your plans change and you are not able to conduct the project in the term for which you received funding, you may not defer the funding to a subsequent term. To be considered for funding in future terms, you must re-apply. 
  • INTERNATIONAL STUDENTS: if your country of taxation does not have a tax treaty with the U.S., your stipend may be taxed up to 14%. The taxes will be withheld from your stipend so your payment will not be the full amount awarded to you by UGAR. See the tax information webpage for more information.

Email notifications

All communications from UGAR will be sent from the "undergraduate research" blitz account. To ensure that you receive these emails, be sure that spam filtering is set up correctly in your email. The college provides detailed instructions on how to ensure that emails from specific email addresses are not inadvertently delivered to your spam/junk folder.