Administering Accommodated Exams

We are pleased to be working with faculty in our newly renovated Testing Center!

Administering exams for your students with accommodations

The most common adjustments for students with testing-related accommodations are:

Extra test time
Reduced-distraction testing environment
Breaks that do not count against test time
Use of a computer (e.g. word processing, text-to-speech software, speech-to-text software, magnification software, braille)
Use of a calculator for those functions not being assessed

Faculty members will want to ensure that the circumstances of the exam being administered to an accommodated student are comparable to those taking the exam in the main classroom. For example, if an accommodated student is seated in a separate room, they must receive announcements, corrections, clarifications, etc. comparable to the other students taking the exam. They must also have the same opportunity to consult the instructor to ask questions.

In addition, guidance is available for accommodating SAS Students for Canvas Exams/Quizzes.

A11y Testing Center and Database Overview

A11y now offers enhanced functionality to support alternative testing accommodations. The database allows faculty to complete a short online form (the Alternative Testing Contract) to provide the details of the exam(s) for a course. A11y also requires students to schedule their own exams as opposed to faculty needing to coordinate the process. The system protects confidential information about the students while allowing more transparency and communication between the student, the instructor, and the SAS staff.

Students who are approved for testing-related accommodations and want to utilize the testing center can find more details and instructions in the Testing Center Guide for Students.

Faculty who wish to have the A11y Testing Center administer accommodated exams for their students may find step-by-step guidance in the Faculty Guide for the A11y Testing Center. Please note: The A11y Testing Center is available to administer accommodated exams during its scheduled hours and to assist faculty with the implementation of Alternative Testing accommodations; it does not proctor exams.

1. Accommodation Email Sent by SAS

Using the A11y Student Portal, students will request letters for their faculty, which must be approved and sent by SAS, outlining that they will be using their approved accommodations in a course that term. If a student is approved for testing accommodations, there will be a link to the Alternative Testing Contract inside a red box that appears in the student's accommodation email.

Please remember that the information in this email is confidential and not to be discussed in front of others in the classroom. Also know that students are not required to discuss the nature of their disability with faculty, classmates, or any staff outside of the SAS office.

2. Faculty Complete Alternative Testing Contract

Find step-by-step instructions on our Complete the Alternative Testing Contract page

3. Students Schedule Their Exams

Using the A11y Student Portal, students will be able to log in and schedule their own exams for your classes. You will be sent notifications during this process and can contact the Testing Center at any time if you have questions or concerns. You can also view requested accommodations in your course(s) in the A11y Faculty Portal

Students must schedule exams themselves--you cannot do it for them. If a student schedules an exam at date or time you do not approve of, you can click on the dispute button in the notification you receive.

4. Faculty Provide a Copy of Your Exam

You will provide a copy of your exam to the Testing Center at least 24 hours prior to the date of the scheduled exam. You can Upload Exams via A11y or you can bring a hard copy to the A11y Testing Center. If providing hardcopy, please bring enough exams for all students who will be testing. For your convenience, we have a drop-box installed outside the Testing Center entrance to allow you to drop off exams at any time.

5. Faculty Pick Up or Download Completed Exams

You will be sent an email notification when your student(s) have completed their exams. You can come to the A11y/SAS Testing Center to collect your exams, or Download Completed Exams (not taken in blue books) within two business days from A11y

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Administering Accommodated Exams

Administering exams for your students with accommodations

A11y Testing Center and Database Overview

1. Accommodation Email Sent by SAS

2. Faculty Complete Alternative Testing Contract

3. Students Schedule Their Exams

4. Faculty Provide a Copy of Your Exam

5. Faculty Pick Up or Download Completed Exams

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Administering Accommodated Exams

Administering exams for your students with accommodations

A11y Testing Center and Database Overview

1. Accommodation Email Sent by SAS

2. Faculty Complete Alternative Testing Contract

3. Students Schedule Their Exams

4. Faculty Provide a Copy of Your Exam

5. Faculty Pick Up or Download Completed Exams