How to Apply

Full-time and thesis research

Research grants

Applications for leave term and honors thesis research are accepted in the 5th week of the term immediately before the research term (due by 11:59pm):

  • April 29, 2020 (for summer term research)
  • July 22, 2020 (for fall term research)
  • October 14, 2020 (for winter term research)
  • February 3, 2021 (for spring term research)

** NOTE: you must submit the recommendation request form at least one week prior to the application deadline

Application Process

Students apply for funding the term before the one in which they intend to engage in the research. Late applications are NOT accepted, and funding will not be awarded retroactively or for applications submitted in the same term as the research. If you have questions about the program or the application process, contact UGAR before the application deadline.

** Go to the UGAR application Canvas site for instructions and links to the application submission system.

Application checklist:

  • Application form
  • Research proposal 
  • Itemized budget and budget justification
  • Recommendation from faculty research advisor (requested and submitted via online system) must be submitted one week before the application deadline.

Additional notes:

  • If you are applying for expenses that will occur during the winter interim, you may either apply in the summer or in the fall. Award checks will not be available until 3-4 weeks after the application deadline, so be sure to plan accordingly.
  • Consult with your faculty research advisor to determine whether your project needs to be reviewed by the Committee for the Protection of Human Subjects. The review process can be lengthy so if there is any chance that your project will require review, submit your materials to CPHS as early as possible (on or before the UGAR deadline).
  • If you are proposing to travel to a country on the US State Department Travel Warning list, you need to submit an application for a travel waiver on or before the UGAR deadline.

Research Proposal Guidelines

  • Proposals should be 4-6 pages in length (double-spaced). This page limit does not include references, additional figures, etc.  Do not include a cover page.
  • Your proposal should be written in such a way that it is comprehensible to non-experts in the field.
  • Detailed proposal and budget guidelines are on the UGAR applications Canvas site (link available at the start of each term).

Notification of decisions

  • Funding decisions are announced 2-4 weeks after the application deadline.
  • This notification deadline is typically after the deadline to apply for D-plan changes. If you are applying for a leave term grant, consider the implications of receiving vs. not receiving a grant in terms of the impact on your D-plan. Refer to the Registrar's website for information and deadlines to submit a change of enrollment petition:
  • If your plans change and you are not able to conduct the project in the term for which you received funding, you may not defer the funding to a subsequent term. If the project is unchanged, you do not need to submit a new application, but your application will be reviewed again, along with the applications for that next term.

Email notifications

All communications from UGAR will be sent from the "undergraduate research" blitz account. To ensure that you receive these emails, be sure that spam filtering is set up correctly in your email. The college provides detailed instructions on how to ensure that emails from specific email addresses are not inadvertently delivered to your spam/junk folder.