Document Conversion

If you have a print-related disability, there are a variety of options available to make your course materials accessible. You may utilize one of the available text-to-speech software programs, or apply to receive document conversion through Student Accessibility Services.

SensusAccess

In addition to our own document conversion services, you can also use SensusAccess, a self-service document conversion tool.

Types of Converted Materials

Accessible course materials include audio files of text-based information, large print, electronic files accessible to text-to-speech screen readers, and braille.

Our role at SAS is to help instructors ensure that students with disabilities that affect reading print can access readings at the same time as their classmates. SAS converts close to 20,000 pages of reading per term.

Requirements

To use our document conversion services to receive alternative formats, you must:

  • Be registered with SAS and approved for alternative formats.
  • Submit a request for services in a11y. For instructions on how to submit a request, please visit Requesting Accommodations
  • Provide proof of ownership/rental of any textbooks/books to be converted. This is done as part of your request for accommodations and is required by the publishers.

We must have access to your reading materials. 

Conversion Timetable

Conversion may take more time if the materials:

  • Are of poor scan quality, i.e. grainy (very low resolution), too light or too dark, have shadowing, waviness, or are missing text (page cut off)
  • Contain handwritten notes, dark highlighting, or marks of any type
  • Have images, graphs, equations, formulas (this requires additional labor and time).

Locating and/or reformatting and producing alternate formats of course materials takes time. It is recommended that you let us know what you need as soon as you register for your courses.