Taking Time Away

Connect With College Offices That Support You. We strongly encourage students to contact these offices below to get relevant information about taking time away. We know contacting these offices can be daunting; students should let their undergraduate dean know if they would like assistance.  

• Office of Visa and Immigration Services (international students only): discuss possible changes to your visa status and reinstatement. Contact information: 603-646-3474, Visa.and.Immigration.Services@dartmouth.edu 
• Campus Billing and DartCard Services: Discuss applicable refunds, DA$H accounts, loans. Contact information: 603-646-3230 Campus.Billing@dartmouth.edu  
• Financial Aid Office (recipients of financial aid only): discuss filing deadlines for future financial aid awards, any impact on your eligibility, possible loan repayment schedules. Contact information: 603-646-2451, Financial.Aid@dartmouth.edu  
• Residential Life Housing Office: discuss move out dates, if applicable. Contact information: 603-646-3093, Residential.Life@dartmouth.edu  
• Dartmouth Student Group Health Insurance Plan (students with DSGHP coverage): review benefits and reimbursement procedures. Contact information: 603-646-9438, Dartmouth.Student.Health.Plan@dartmouth.edu 
• Athletics Compliance Office, 176A Alumni Gym, 603-646-3824. Varsity student-athletes only: to discuss NCAA eligibility with the Executive Associate AthleticDirector for Administration.

Complete paperwork to request time away. Students who wish to take time away must submit a "Request to Take Time Away" form. For Time Away for Medical Reasons, students should contact the Time Away Office. For all other time away, students should contact their undergraduate dean. 

Confirmation Letter. Once your time away is formally processed and approved, you will receive a digital confirmation letter, which also includes information about how to return to your academic program when you are ready.  

Email: While taking Time Away, a student retains access to email and other Dartmouth student systems for at least two years.  

Campus Access: Students may access Dartmouth resources that are open to the public and participate in activities that are open to the public. 

Academic work: A student is not expected to continue with their research or academic work while taking Time Away.  

Transcript: A student's transcript does not state the nature of a student's Time Away. While a student is taking time away for medical or personal reasons, their transcript will read "withdrawn". This simply means the student is not enrolled in courses. Students who have been suspended for academic or disciplinary reasons should contact their undergraduate dean with questions about transcript notations. 

Duration: There are no limits on the length of a student's Time Away.

The Time Away Office is a resource for questions or concerns while students are taking Time Away for Medical Reasons.

Mental Health Support: Students retain access to Uwill and UHelp for two years while taking time away. Students who need help finding licensed clinicians in their local area can contact DCHS  or the Time Away Office.

Health Insurance: If a student takes Time Away for Medical or Personal Reasons and is already enrolled in the Dartmouth Student Group Health Plan (DSGHP), the plan will stay in effect through August 31st. A student taking TAMR who is already enrolled in DSGHP may renew the policy for up to one year, and one year only, beyond August 31st, while on TAMR. If a student has questions and/or would like to discuss renewing their DSGHP policy, they should contact the DSGHP office 603-646-9438 or email Dartmouth.Student.Health.Plan@Dartmouth.edu.  

For undergraduate, graduate, or professional students with demonstrated financial need and who are enrolled in DSGHP prior to taking time away for medical reasons, Dartmouth will pay for up to four terms of DSGHP insurance coverage. Students seeking financial support will be asked to sign an attestation declaring financial hardship. Students will need to work with the Time Away Office to discuss this benefit.  

If students are covered under an insurance policy (e.g., through parents/guardians), other than DSGHP, we advise students to talk to their insurance agency about the terms of their health insurance coverage. Some carriers will not cover a dependent child over eighteen years of age unless they are a full-time student. It will be important to discuss with the company to confirm coverage if time away from Dartmouth is taken.  

Transferring courses: It may be possible to transfer courses from another institution back to Dartmouth during Time Away, as long as these courses have been pre-approved for transfer through the Registrar's office. To learn more about this process, please visit the Registrar's Transfer Term website. 

Financial Support: Dartmouth is unable to financially support students while they are on Time Away. Dartmouth wants to allow students to prioritize their health and wellbeing and recognizes that some students taking TAMR may face financial challenges.  Dartmouth will work to identify funds and support on a case-by-case basis with the input of the Undergraduate Deans Office and the Time Away Director, if applicable. 

• Students taking Time Away for Medical Reasons should review important deadlines for providing medical documentation

• The deadline to initiate personal or medical time away after having checked in for the term is the last day of classes for that term. Please refer to the Registrar's calendar for specific dates for each term. 

• The College has set deadlines for tuition and fee refunds for each term.