The College complies fully with the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, a federal law that affords students certain rights with respect to their education records. The Student Handbook contains additional information on students' rights under FERPA.
The only education records the Undergraduate Deans Office keep on file pertain to a student's admissions materials at the time of application and a student's education record at Dartmouth.
GUIDELINES FOR INSPECTION OF EDUCATION RECORDS MAINTAINED IN THE UNDERGRADUATE DEANS OFFICE
Students wishing to review their education records kept in the Undergraduate Deans Office must fill out a form provided for this purpose. The form can be requested by emailing firstname.lastname@example.org.
The requested records will be reviewed by a dean to confirm that they are subject to inspection. Requested records subject to inspection will be made available to the student within two weeks of the date of the request. Records cannot be removed from the Undergraduate Deans Office and will not be sent to or copied for the student; therefore, the requesting student must make an appointment with the responding dean to inspect the records. The appointment must be made within four weeks from the date of the request; if an appointment is not made within four weeks, the record will be returned to the files and the student will have to submit a new request and schedule a new appointment. Per College policy, no education record may be copied in the course of the inspection.
A student does not have the right to inspect or review: (1) records that do not contain educational information or that do not otherwise constitute education records under FERPA; (2) financial records of parents, or any information contained in those records; (2) confidential letters or statements of recommendation to which the student has previously waived his/her right of access; (3) records that were created or compiled prior to November 19, 1974.
Release of Information Authorization (permission for the Undergraduate Deans Office to share confidential student information with third parties)