Meal Reimbursement Policy

Guidelines for faculty who would like to take their advisees out for a meal. 

Due to COVID-19, faculty/advisee meals have been suspended until further notice. 

Policy Details

BECAUSE OF THE PANDEMIC, FACULTY/ADVISEE MEALS ARE SUSPENDED UNTIL FURTHER NOTICE.

When that restriction is lifted, the policy will be as follows:

Faculty advisors who would like to meet with their assigned first-year and second-year advisees in a more informal setting can be reimbursed for meals with those advisees. Funding for meals with other types of advisees (e.g. majors, athletic teams) is not available through UGAR.

To be reimbursed:

  • Contact Pre-Major Advising ahead of time to verify that funds are available.
  • Send itemized receipts, the names of advisees present at the meal, the location of the meeting if it was not the restaurant on your receipt, and a descriptive business purpose via email to "Pre-Major Advising". Please indicate whether the charge was made on your corp card or your own personal card.
  • The department coordinator at UGAR can also purchase vouchers from Dining Services.

NOTE: Pine Restaurant is not an option for meals with advisees. Pre-Major Advising will not reimburse purchases made at the Hanover Inn.