Share

Application system instructions

**Applications for most UGR programs will be submitted via a NEW application system as of summer 2025.

Creating an application

  1. To access the application CLICK HERE or go to DartHub and click on the "Opportunties" category and then on the the Student Research Funding icon. 
  2. Click the Applications icon (upper left corner). 
  3. Click Start New Application.
  4. Choose the program name from Program dropdown menu.
  5. Choose your faculty mentor by either using the drop down menu or typing in the name to search the list. Before completing your application, you must discuss your research plans with your faculty mentor. 
  6. If applicable, use the dropdown menus to choose your Country of Taxation and Country of Research. 
  7. Add your title and abstract, following the guidelines listed in the application.  NOTE: The application will limit the number of characters in your title and the number of words in your abstract. 
  8. Click Save.

Uploading documents (if applicable)

If your program requires documents to be uploaded, a Documents section will appear below the abstract.

  1. Click the dropdown menu under Description to choose the type of document to load. NOTE: some programs only require one document. 
  2. Click Choose File
  3. In the window that appears, select a file to upload from your device. 
  4. The name of your document selected should appear next to the Choose File button. 
  5. Click Upload Document
  6. If you have an additional document, repeat steps 2 through 6. 
  7. Once documents are uploaded, click Save. 

Completing the Qualtrics Form

  1. Click on the Qualtrics Forms section on the application. 
  2. Click Complete Student Application Form to open a new window and complete the Qualtrics form. 
  3. After you complete the form, the window will close and you can return to the application. 
  4. Your responses on the Qualtrics survey will be saved in the Qualtrics Forms section. 

Submitting the Application

To submit your application:

  1. After creating the application and completing the Qualtrics form, click Submit Application 
  2. A popup window will appear with the message: "Are you sure you want to submit this application?"
    • Click Submit Application to complete the application process and send a notification to your faculty mentor. 
    • Click Cancel to close the popup window and return to the application to edit the title and/or abstract or to delete the application.

Checking the status of your application:

  • After submitting, check the "Actions" list in the "Progress" section, found at the bottom the application. Successfully submitted applications will show "Submitted" and include the date and time submitted. 
  • Your submission will trigger a notification to your faculty mentor asking them to endorse your application. You will be able to see whether they have submitting their endorsement in the "Progress" section.

Resubmitting your application

In certain circumstances, you may receive an email directing you to submit updated application materials. Click on the link in the email and follow the relevant instructions below:

Resubmitting your title and/or abstract:

  1. Open the application
  2. Scroll to the bottom of the page.
  3. Click the EDIT button at the bottom of the page.
  4. Click in the appropriate text box to make revisions requested for the title and/or abstract.
  5. Click the SAVE button.
  6. Click the RESUBMIT APPLICATION button.
  7. IMPORTANT NOTE: In the pop up window, DO NOT add anything unless you also need to submit revisions to other sections (see below).

Resubmitting one of the following sections: student role, academic benefits, career benefit

  1. Open the application.
  2. Click Resubmit Application.
  3. In the pop up window, add revised versions of any items (other than title and abstract) specified in the email you received.
  4. Click Resubmit Application

Submitting a new document:

  1. Open the application.
  2. Scroll to the bottom of the page.
  3. Click the EDIT button at the bottom of the page.
  4. Click REMOVE next to the uploaded document to remove the previous version. 
  5. Click the dropdown menu under Description to choose the type of document to load. NOTE: some programs only require one document. 
  6. Click CHOOSE FILE
  7. In the window that appears, select a file to upload from your device. 
  8. The name of your document selected should appear next to the Choose File button. 
  9. Click UPLOAD DOCUMENT.
  10. Once the document is uploaded, click SAVE. 
  11. If no other revisions were requested, click the RESUBMIT APPLICATION button.
  12. IMPORTANT NOTE: In the pop up window, DO NOT add anything unless you also need to submit revisions to other sections (see above).