For Current Scholars

COVID-19: Implications for UGAR programs

  • Travel: if your research involves any travel (within the U.S. or abroad), you must comply with the College policies on travel.
    • Dartmouth continues to discourage all nonessential travel for everyone, regardless of vaccination status, given that, when people are on the move, so is the virus. More information regarding travel policies can be found here.
    • UGAR may extend its ban on funding for travel even if the college lifts the institutional ban.
  • Campus access: undergraduates are permitted access to Dartmouth-affiliated buildings and facilities, including libraries and research labs, only if they register for campus access (which requires participation in the COVID testing protocol). See the policy on undergraduate research for academic year 2021-2022.
  • Student status: if students withdraw from the College for any reason (in good standing or not), they are not eligible for UGAR programs during the terms in which they are withdrawn. If students are accepted for a UGAR program in a given term but withdraw from the College during that term, they must contact UGAR immediately. See the College webpage on withdrawals for more information. 

Getting Started

Prior to the start of your assistantship, set up an initial meeting with your faculty mentor to discuss:

  • Work schedule: days/hours your faculty mentor expects you to work
  • Expectations: what your faculty mentor expects you to accomplish during the term
  • Preparation: required trainings or certifications that you need to complete before starting the research
  • Meetings: schedule for you and your faculty mentor and/or other research supervisor to meet (preferably at least once a week at a regular time)
  • Tracking: establish a document or system to track the time spent on the research and the tasks accomplished
  • Troubleshooting: what to do if you have questions or difficulty with any of the tasks you have been assigned. Note that it is your responsibility to let your faculty mentor and/or other research supervisor know when you need help with tasks. 

    Compensation

    • The $1000 stipend is paid as a lump sum at the end of each term. Students do not submit timesheets since payments are stipends rather than hourly wages.
    • Payment of stipends is contingent on confirmation by the student and faculty mentor that the student has fulfilled the requirements of the program.
      • Students who do not meet the requirements of the program will not receive a stipend for that term. Partial stipends are not an option.
      • It is strongly recommended that students keep a document tracking the time spent on the research and the tasks accomplished as this may be important in resolving any issues that arise during the confirmation process.
    • Checks are ordered once a week and only after both the student and faculty mentor have submitted the online confirmation forms.
      • Once the check has been ordered, it can take up to two weeks for it to be issued by the Accounts Payable office; it may take longer for international students. This time frame is non-negotiable – there is no way to speed up the process.
      • The College will only send checks to the student's Hinman Box or to the legal mailing address listed in Banner Student. Check your Banner record to be sure that your mailing address is correct.
      • Direct deposit is currently not offered for student payments (i.e., stipends, scholarships, reimbursements, awards).
    • Stipend payments for international students (non-resident aliens) are subject to a 14 percent tax.
    • If you do not receive your stipend check, contact UGAR. In some cases, the confirmation form may not have been received. In other cases, there is simply a delay while Accounts Payable processes the request. It is possible, too, that the check has been sent to the wrong address or lost in the mail, so please do check with us if you have not received your check by the beginning of the following term.
    • Students may not receive additional funding or wages for the same hours required of the UGAR program. For example, faculty cannot pay students for research unless students are working on the project more than 7-12 hours per week.

    Research Video Competition

    Consider submitting a video about your research for a chance to win cash prizes! Short videos are a great way for you to share your research with the broader Dartmouth community. The MAD (Made At Dartmouth) Research Video Competition is jointly sponsored by UGAR and the Jones Media Center (JMC) in Baker-Berry Library. Submissions are limited to a maximum of three minutes. Submission deadline

    The Jones Media Center can help you with your video by providing loaner equipment as well as tips and advice about shooting footage and editing your video.