Preparing for Your Internship

Before the end of fall term, you will be prompted to complete the following:

• • Complete the online acknowledgment form.
  • Complete the student payroll forms in the Student Employment Office.
  • Review the Kronos training information, including the training videos for the timesheet submission process.
  • Contact your research mentor before the end of fall term to set up a meeting for the first week of winter term.
  • Find out whether you need to complete any training sessions or online modules (you should receive an email indicating trainings that your faculty mentor requires). These may include:
    • Environmental Health and Safety (EHS)
    • Committee for the Protection of Human Subjects
    • Committee for Protection of Animal Welfare
    • Responsible Conduct of Research
  • Attend the mandatory WISP internship orientation in January.

WISP interns are paid an hourly wage of $12 per hour for 6-10 hours per week (maximum 100 hours per term). Interns are paid biweekly (2022 Student Payroll Schedule) and paychecks are distributed the Friday after the pay period end date.

Interns must record hours in the Kronos electronic timecard system every day they work. It's a good practice to submit your hours immediately after finishing a shift. All work time for each biweekly period must be entered into Kronos no later than 11:59 pm EST on the pay period end date.

If you neglect to enter your time into Kronos before 11:59 pm EST on the end date, you will need to complete an extensive timecard correction sheet and submit the form to the Arts & Sciences Finance Center (Wentworth, Room 308) or the Payroll Office (7 Lebanon Street, Suite 309).

If you do not enter your hours worked for two or more pay periods, you will be automatically deleted from the system and may be discontinued from the internship program.

Some resources that may be helpful:

• • Kronos training & support
  • Review the Kronos training video
  • Read the "Top 5 Student Employee Kronos Issues" document
  • For technical problems, contact the IT Help Desk

• ​​​​​​​Track hours worked and submit biweekly timesheets in the online Kronos system.
• Set up a regular weekly work schedule with your research mentor and stick to the schedule, if possible.
• Be on time and notify your mentor when you will be late or absent.
• Know who your "point of contact" is when your primary research mentor is unavailable.
• Get actively involved right away. Learn everyone's name in your lab or internship setting. Ask people what they would prefer to be called.
• Ask your mentor to clearly state their expectations for you. Tell your mentor about your goals and expectations.
• Find out what your role and responsibilities will be as part of the research team but keep in mind that these may change over time.
• Ask for an overview of the "big picture" to understand the context of the research work. Ask for direction to start some tasks.
• Ask as many questions as you need to. Keep your own notes and explanations in a notebook.
• Maintain consistent communication with your research mentor(s) and ask for feedback.
• Monitor communications from WISP, attend mandatory meetings, and adhere to deadlines.
• Notify WISP promptly if issues arise with your internship.
• Prior to spring term, set up a new work schedule based on your new availability and your mentor's.
• Present a poster at the Wetterhahn Science Symposium in May (watch for relevant deadlines).

After completing your internship, consider applying for funding to continue your research through WISP Sophomore Scholarships, Undergraduate Research Assistantships at Dartmouth (URAD), or these other research opportunities.