Pilot Alcohol Management Policy

Summary of Policy

Any event on or off campus with alcohol hosted by a recognized Dartmouth Undergraduate Student Organizations or Dartmouth sponsored events managed by undergraduates must follow the Alcohol Management Policy. Graduate and Professional student events with alcohol follow these same recommendations when using undergraduate student spaces.

Reason for Policy

Dartmouth is committed to providing the safest possible social atmosphere for members of the community and their guests. The Alcohol Management Policy (AMP) provides guidance for those events where alcohol is provided by the organization and consumed by its guests and members. Its success depends upon the cooperative efforts of students, faculty, administration and alumni in both understanding and upholding the spirit of personal responsibility and respect for self and others that is embodied in these procedures.

Goals

Social gatherings at Dartmouth College are an important part of our community life. For all events, regardless of the presence of alcohol, we strive to achieve the following goals:

• Protect the health and safety of community members and their guests.
• Comply with College policy and federal, state and local laws.
• Respect the rights of all individuals and respect the property of others.
• Empower and encourage students to assume an active role in the planning and management of social events
• Provide an enjoyable atmosphere conducive to positive social interaction.
• When alcohol is present, served, or consumed, model responsible behavior.

Affected Parties

All Groups, All Undergraduates, All Graduate Students, All Professional Students

Event Internal Management Plan

Any organization hosting a social event with alcohol must have a documented Internal Management Plan submitted to their recognizing/sponsoring department.

Legal Compliance

All students and sponsoring organizations must comply with federal, state, local laws, and regulations concerning the service of alcohol at all times, including members-only events. Students and sponsoring organizations must also fully observe the Dartmouth College Student Alcohol Policy.

Good Faith Expectation

It is recognized that this document cannot address, in specific fashion, all possible social situations that may occur. Where these procedures are not specific on a particular point, individual and organizational hosts are expected to conduct themselves and their social events in the spirit of social responsibility consistent with these procedures.

Identification

Alcohol may be served to individuals who are 21 or older in accordance with College policy and state law.

Types of Alcohol

Possession, consumption, or service of hard alcohol (30 proof or higher) by undergraduate students and organizations is prohibited on campus and at events hosted by College recognized undergraduate organizations and athletic teams both on and off campus. In addition, no one may possess, serve, or consume hard alcohol in or on the grounds of the following undergraduate facilities: Residence Halls, Greek Letter Organization Housing, Undergraduate and Senior Societies, Living Learning Communities, Collis Center, Tom Dent Cabin, Robinson Hall, and '53 Commons including Sarner Underground.

Beer, wine, or malt beverages of less than 30 proof may be served. Kegs, cans, and bottles may be present at an event at the same time. All kegs must be registered by 3 pm the day of the event and must be tagged. Alcohol may be served by designated student bartenders who have been trained and certified by the Office of Student Life.

Volume of Alcohol

Event organizers will work with the AMP administrator to determine the amount of alcohol served at an event. Students are expected to plan carefully and the amount of alcohol available at an event should be directly proportional to the number of expected guests of legal drinking age.

Event Times and Frequency

Social events with alcohol may be hosted during the term when classes are in session and during Senior Week. Social events during the term can generally occur between the hours of 5 pm and 1 am Sunday through Thursday (or on evenings before days on which classes are scheduled), between 5 pm and 2 am on Friday, and between noon and 2 am Saturday.

Social events with alcohol are not permitted during Orientation and pre-Orientation programming, Admission Dimensions programs, reading periods, final exam periods, and breaks between terms.

Campus guests participating in overnight Admissions programs (Dartmouth Bound, Dimensions, etc) are not allowed to attend social events with alcohol.

Events during Senior Week will be approved on a case by case basis.

Organizations are encouraged to limit their planned events with alcohol to two per week (Monday - Sunday). Requests to register additional events within a week should be done in consultation with the AMP Coordinator and sponsoring department.

Outdoor Events

Outdoor events which include alcohol are prohibited by the College Alcohol Policy. However, in very rare circumstances an exception may be granted by the organization's sponsoring department to host an outdoor event. To request an exception, the host of the event should contact their sponsoring department no later than three (3) weeks prior to the event. This allows for more time to apply for the required permits from the Town of Hanover.

Pong and other drinking games are never allowed to be played outside.

Please note the Town of Hanover Open Container Ordinance (amended July 14, 2014): "It shall be unlawful for any person to Consume, Transport, Carry, or Possess any liquor or alcoholic beverage while within the limits of any way, while on public property, or while on any property owned or leased by the town, except in the original container and with the seal unbroken."

Event Types

All events require:

• An identified on-site point of contact (host or crowd control manager), for College personnel responding to the event.
• Trained bartenders - the number will be determined in consultation with the AMP Coordinator.
• That anyone responsible for the management of an AMP event, including but not limited to on-site point of contact (host or crowd control manager), trained bartenders, and door monitors may not consume alcohol, and may not be intoxicated or under the influence of any other substances at the start of or during the event.
• Adherence to Crowd Control Policy (link).
• Clearly marked and designated area(s) from where alcohol will be served and stored. Generally, there should be a single area identified in consultation with the AMP Coordinator; any exception to this would be made by the AMP Coordinator.
• Availability of AMP Coordinator approved non-alcoholic beverage option(s) at the bar and/or a centralized location for ease of access.
• Walk-throughs by Safety and Security (consistent with DoSS procedures). Note: Any organization deregistering an event remains subject to a Safety and Security walk-through.
• Compliance with College determined capacity of event space.

The three event types are as follows:

1) Current Organization Members Only (COMO)

• Events that are only open to and attended by current student members of one recognized student organization.
• Student organizations request registration of COMO events by completing an online form.
• Online forms must be submitted 1 full day before the event or by noon on Friday if the event is scheduled over the weekend.
• Requires initial planning meeting with the AMP Coordinator at beginning of term; future meetings may be necessary at the discretion of the AMP Coordinator.
• Confirmation of registration will be delivered in writing (via email) to the organization prior to the start time of the event.
• COMO events require the doors be secured and no non-student organization members are permitted to attend.

2) Invite Only

• Events having at least one or more non-member present at any point during the duration of the event.
• Events must have a guest list and a method of tracking attendance recognized by AMP Coordinator and supporting departments.
• Student organizations request registration of Invite Only events by completing an online form.
• Online forms must be submitted 3 full business days before the event or by noon on Wednesday if the event is scheduled over the weekend.
• Confirmation of registration will be delivered in writing (via email) to the organization prior to the start time of the event.
• At minimum: The main door must have 2 designated monitors at all times. Any unsecured doors need to be monitored by a designated on-site door monitor.
• Required use of AMP wristbands to identify attendees over 21 years of age (in consultation with AMP Coordinator).
• Required meeting with the AMP Coordinator prior to the event.

3) Open to Campus

• Student organizations request registration of Open to Campus events by completing an online form.
• Online forms must be submitted 3 full business days before the event or by noon on Wednesday if the event is scheduled over the weekend.
• Event staffing needs are determined by College determined capacity of event spaces.
• At minimum: The main door must have 2 designated monitors at all times. Any unsecured doors need to be monitored by a designated door monitor.
• Required use of AMP wristbands to identify attendees over 21 years of age (in consultation with AMP Coordinator).
• Required meeting with the AMP Coordinator(s) prior to the event.

Outdoor Events: Consuming alcohol outdoors is prohibited on Dartmouth's campus through the Alcohol and Drug Policy. In rare circumstances, organizations may receive an exception through their sponsoring Department to host an outdoor event with alcohol.

Events utilizing outdoor space require consultation with an organization's sponsoring department and, when applicable, the space coordinator to understand additional planning and hosting requirements. All AMP event requirements remain the same (COMO, Invite Only, and Open to Campus Events), with the addition of outdoor AMP event requirements, which include:

• Approved Town of Hanover Outdoor Activity Permit (Town of Hanover requires submission of permits in advance of the event)
• A clearly defined perimeter designating where alcohol can be served and consumed. Alcohol is prohibited outside the established perimeter to prevent alcohol on public property, in accordance with the Town of Hanover Ordinance. 
• Additional monitors to manage outdoor event spaces and event perimeter
• Consultation with the Department of Safety and Security for any additional security needs.

Off Campus Events: Organizations may only host off campus events with alcohol at private venues who provide professional management of alcohol access and carry appropriate insurance. Off campus locations and alcohol service plans must be approved by the AMP Coordinator. Organizations may not host off campus events at private residences.

Definitions

The terms defined in this section are intended to be used in the context of Dartmouth College student social events.

Event

Any event on or off campus hosted by a recognized Dartmouth Student organization at which alcohol may or may not be present, served, or consumed, including activities held at an establishment licensed to sell alcohol (ex., restaurant, hotel, bar, nightclub). This includes, but is not limited to, events that are hosted or cosponsored by multiple individuals or organizations.

Host Organization(s)

Any recognized Dartmouth College organization that pays for or otherwise provides alcohol, directly or indirectly, to attendees and/or registers, or should have registered, an event in any College-affiliated space (residence hall room or common space; Greek house, undergraduate, or senior society physical plant; designated social space; etc.). Host organization may be indicated by, but is not limited to, the names of the individuals or the organization on the registration form. Host organizations are responsible for the social event from beginning to end. The host organization is responsible for ensuring the safety of guests and security of the facility as well as compliance with all applicable laws, College policy, and the Alcohol Management Policy. This definition also applies to co-sponsorship of social events. If the social event is cohosted, both organizations will be held accountable under the Group Accountability Statement. 

Registration

Current Organization Members Only: Online Registration must be submitted one (1) business day before event.
Invite Only: Online Registration must be submitted three (3) business days before event.
Open to Campus: Online Registration must be submitted three (3) business days before event.
Outdoor and Off Campus: Online Registration must be submitted at least ten (10) business days before event.

In all cases, online forms requesting registration must be submitted as described in the policy for the event type. Confirmation of registration will be delivered in writing (via email) to the organization prior to the start time of the event.

Meetings with AMP Coordinator

All registered events require a meeting with the AMP Coordinator. Current Organization Members Only and Invite Only events that are held consistently and are considered successful events as determined by the AMP Coordinator may waive this requirement on an event by event basis. All Open to Campus, Outdoor, and Off Campus events will require a meeting.

Event Host

Student(s) from a sponsoring organization who are responsible for the management of the social event including ensuring the safety of guests and security of the facility as well as compliance with all applicable laws, College policy, and the Alcohol Management Policy Procedures. Hosts are in charge and in attendance at all times. Hosts are responsible for dealing with problem situations that arise during the event, including those at the entrance, exits, and serving area. Hosts ensure that the event is executed with courtesy and respect towards the surrounding areas (including residential areas and neighbors). Hosts must be actively enrolled Dartmouth students. Must be 18 years old or older. Hosts are listed on the registration form and are easily identifiable during the social event. Hosts may not consume any alcohol or be under the influence of any other substances during or prior to the event. Hosts will have attended Dartmouth College "AMP Training."

Bartender

Individuals, usually Dartmouth College students, either paid or volunteer, who are under the direction of the event host(s) who responsibly and legally dispense, distribute, or otherwise provide alcohol to an individual. Consistent with New Hampshire state law, servers must strictly be 21 years of age or employed by a licensed caterer. Servers may not consume any alcohol or be under the influence of any other substances prior to or during the event. Dartmouth College approved caterers with a valid New Hampshire liquor license may be hired as servers. Please consult the AMP Coordinator(s) prior to hiring licensed caterers. Bartenders will only serve persons 21 years of age or older. Bartenders reserve the right to refuse service of alcohol to anyone who cannot prove they are over the age of 21 by form of legal identification (State or Federal).

Student servers will be required to have attended AMP approved training, have passed any required certification, and be over 21 years of age. Please contact the AMP Coordinator(s) to register for the course.

Door Monitor

Individuals who are members of the hosting organization identified to the Department of Safety and Security during event walk-throughs. Door monitors typically work at the entrance doors and exits to ensure the security of the facility in compliance with these procedures. Door monitors may not consume alcohol or be under the influence of any other substances prior to or during the event. Door monitors will have attended Dartmouth College "AMP Training."

Guest

Any person in attendance at an event other than the Event Hosts or members of the sponsoring organization hosting the social event.

Wristbands

Wristbands used to identify individuals over 21 years of age at Open and Invitation only events are available from the AMP Coordinator. Wristbands must be secured on the individual's wrist by the issuer. Wristbands are not transferable.

Kegs

All kegs must be registered and tagged for all types of AMP events through the AMP registration process.  Leftover keg beer from previous events can be reregistered for a subsequent registered event. Keg tags are provided by the AMP Coordinator.

Alcohol

All alcohol and amounts must be approved by the AMP Coordinator. The amount and type of alcohol will be determined between the AMP Coordinator and the host organizations. All alcohol types must follow the Dartmouth College AOD Policy.

Intoxication

Intoxication is identified by generally reliable signs. These signs may include, but are not limited to, the strong odor of alcohol on an individual's breath, slurred speech, impaired coordination, glassy eyes, or exaggerated emotions and behaviors. Students may be considered to have violated the College policy prohibiting public intoxication if their level of impairment attracts the attention of College, town, or other officials and/or warrants medical care. With respect to this policy, "public" is understood to be any place to which members of the community have general access, including hallways, common spaces, and rest rooms of administrative and academic buildings, residence halls, Greek letter organizations and societies. It does not include students' individual assigned rooms.

Ramifications

Irresponsible alcohol consumption can often interfere with the educational purpose and social climate of the College.

All students and student organizations have a responsibility to follow the AMP procedures outlined above. Failure to do so will likely result in suspension of hosting privileges or other sanctions through Dartmouth's conduct process.

The AMP Coordinator or their designee has the right to restrict registration or alter the registration or planning process for any event, for failure to follow the Alcohol Management Policy.

Sponsoring organizations could be held accountable for any violations of College policy that occur at their event. Individual violators could also be held accountable for their actions. Alleged violations will be forwarded to the Community Standards and Accountability office for possible further action. When applicable, organizations and individuals are also responsible to uphold specific departmental regulations. Please check with your sponsoring department for further information.

Tags

Alcohol, AMP