How to apply

Research assistantship application deadlines

Applications are accepted each term for Sophomore and Junior Research Scholarships beginning in the following term (due by 11:59pm):

  • August 16, 2017 (for fall term research)
  • November 7, 2017 (for winter term research)
  • February 27, 2018 (for spring term research)
  • May 23, 2018 (for summer term research)

Application Information

  • Applications are due no later than one week before the last day of class in each term for research beginning in the following term. The exception to this is that applications are accepted spring term for research in the summer and fall terms.
  • Student application forms and faculty mentor application forms must both be submitted by the application deadline.
  • Funding is not awarded retroactively or for research in the same term as the application deadline. 
  • These are competitive programs and not all students who submit applications will be selected. Applications are judged on a variety of factors including: demonstrated interest in the academic discipline, grades in relevant courses, description of the project and student's role, and the relationship of the research to the student's academic and career goals.

Application Process

The program does not match students with faculty, so students are responsible for finding their own research mentors.  Start by identifying faculty members whose research is of interest to you and then contact them directly to arrange interviews.

Once you have found a faculty research mentor, complete the application form. This will generate an automatic email to both you and your faculty research mentor:

  • Save a copy of this email as it is confirmation of your application submission.
  • The email includes a link for your faculty mentor to confirm the research assistantship. Be sure to follow up with your faculty research mentor to ensure that the s/he has received the email and is aware of the deadline. If your faculty research mentor does not receive the automatic email or is having difficulty with the form, contact Undergraduate Research.

Notifications of decisions will be sent via email two to three weeks after the application deadline. Students engaged in research that has a computational component should also consider applying for the Neukom Scholars program for research during junior and senior years.

Online Application Form

  • Do not complete the application form until you have all of the required information (including project title and description).
  • Check out the application do's and don'ts before beginning the online form.
  • Required fields are marked with an asterisk (*).
  • Use only alphanumeric characters (no symbols, dashes, quotation marks, tabs, line breaks, unusual fonts, etc.)
  • Be sure that all information entered is accurate and free of errors as this information will comprise your formal program record.
  • There is no option to save data typed into the form to access and edit later. If you do not submit the information you have entered, it will be deleted when you exit the system. 
  • Do not submit incomplete applications.

Instructions by Section

  • Project title 
    • Maximum of 85 characters (not including spaces).
    • Capitalize only the first word of the title and words that are always capitalized (names of people, countries, etc).
  • Project description
    • Total length: 150-250 words
    • One paragraph written as prose (no bullet points, lists, diagrams, references, etc.)
    • Written in such a way that it is comprehensible to a broad audience.
    • Written from your perspective (do not cut and paste a faculty project description from the online database).
    • Do not include your project title in the description.
    • Elements of a project description:
      • Research topic: Begin your abstract with a clear statement of the topic and provide a concise description of your project. Are you experimenting with color in watercolor paintings? Are you trying to identify the neural correlates of cognitive processes? Are you synthesizing a chemical compound? Are you analyzing how the media influences political processes?
      • Background: This will vary according to the type of project but should be very brief, just enough to put the project into context. It may include such things as previous findings in the field, consideration of the wider context of the issue, etc.
      • Methods: Briefly describe how you intend to approach the project (are you doing experiments? Interviews? Archival research?). This section should be quite brief as you will be asked to provide more information about your specific role in a different question.
      • Conclusion: Comment on your anticipated outcome and/or what you hope to learn.
  • Your role in the project: This should be written from the first person perspective (using words like I, me, my) and should describe what you will specifically be doing (e.g. interviewing subjects, making annotated bibliographies, synthesizing chemical compounds, etc.)
  • Relationship of the project to your academic goals: You do not need to refer to specific classes (although you can if it is relevant) but you should provide a thoughtful explanation of how this experience will contribute to your academics (e.g. provide "real world" context for courses you have taken, help you figure out your academic path, allow you to explore something outside of your major/minor).
  • Relationship of the project to your career goals: This can be very specific if you already have career plans, but it could also be more general (e.g. you are hoping to figure out whether to go to medical school to be a clinician or graduate school to be a researcher)

Submit Your Application

Links to applications (available only during the application period):

  • Sophomore Research Scholarship Application
  • Junior Research Scholarship Application

Additional information:

  • The next application period will open the beginning of fall term 2017.
  • Application forms must be submitted no later than 11:59pm on the day of the deadline.
  • Do not submit your application form until you have verified that it adheres to the instructions. Check out the application do's and don'ts for examples.
  • When you submit the form, you will receive an automated email. Save this email as it is confirmation of your application submission. Do not contact UGAR for confirmation of your submission unless you do not receive the automated email.