For Current Sophomore and Junior Research Scholars

Getting Started

In the first week of the first term of your assistantship, get in touch with your faculty mentor to set up an initial meeting. In that initial meeting, you should address the following:

  • Work schedule: What days/hours your faculty mentor expects you to work.
  • Expectations: What your faculty mentor expects you to accomplish during the term.
  • Meetings: How often will you and your faculty mentor meet (preferably not less than once a week, and setting up a regular time is best).
  • Tracking: It is strongly recommended that you maintain a document tracking the time you spend on the project and the tasks you have accomplished.
  • Troubleshooting: What you should do or whom you should contact if you have difficulty with any of the tasks you have been assigned. Note that it is your responsibility to let your faculty mentor know when you need help with tasks. 


  • The $1000 stipend is paid as a lump sum at the end of each term and is contingent on confirmation of satisfactory work by both the student and the faculty mentor. 
  • Scholars are not required to complete timesheets. However, it is recommended that students keep track of the time they spend on the project so that they can demonstrate they met the requirements for the program (100 hours over the course of the term). 
  • Stipend payments for international students (non-resident aliens) are subject to a 14 percent tax.
  • Direct deposit is currently not offered for student payments (i.e., stipends, scholarships, reimbursements, awards).
  • Checks are ordered once a week and only after both the Scholar and the faculty mentor have submitted the online confirmation forms.
    • Once the check has been ordered, it takes two weeks for it to be issued by the Accounts Payable office; it may take longer for international students. This time frame is non-negotiable – there is no way to speed up the process.
    • The end-of-term confirmation form asks students whether they would like their check sent to their Hinman Box or their legal mailing address as listed in Banner Student.
  • If you don't receive your stipend check, contact UGAR. In some cases, the confirmation form may not have been received. In other cases, there is simply a delay while Accounts Payable processes the request. It is possible, too, that the check has been sent to the wrong address or lost in the mail, so please do check with us if you have not received your check by the beginning of the following term.
  • Students may not receive additional funding or wages for the same hours required of the Scholarship. That is, faculty cannot pay students for research unless students are working on the project more than 7-12 hours per week.

To request a second term of Sophomore or Junior Research Scholars

  • If you have received funding for only one term of Sophomore or Junior Research Scholars and would like to request an additional term of research funding with the same faculty mentor, discuss it with your mentor to make sure that they are available for the term in question, then email UGAR, copying your advisor, to request the second term.