For Current Sophomore and Junior Research Scholars

COVID-19: Spring 2020

Students who participated in a UGAR research scholarship program (Presidential Scholars, Sophomore Research Scholars, Junior Research Scholars) during the current academic year (2019-2020) may request an additional term of funding for spring 2020 under the following conditions:

  • The research can be done remotely
  • Your faculty mentor has agreed to the additional term of research
  • You can commit 7-12 hours per week to the project
  • You have not already received funding for three terms in the program

Email undergraduate research to request the additional term. Requests must be submitted by April 3, 2020.

Getting Started

In the first week of the first term of your assistantship, get in touch with your faculty mentor to set up an initial meeting. In that initial meeting, you should address the following:

  • Work schedule: What days/hours your faculty mentor expects you to work.
  • Expectations: What your faculty mentor expects you to accomplish during the term.
  • Meetings: How often will you and your faculty mentor meet (preferably not less than once a week, and setting up a regular time is best).
  • Tracking: It is strongly recommended that you maintain a document tracking the time you spend on the project and the tasks you have accomplished.
  • Troubleshooting: What you should do or whom you should contact if you have difficulty with any of the tasks you have been assigned. Note that it is your responsibility to let your faculty mentor know when you need help with tasks. 

Compensation

  • The $1000 stipend is paid as a lump sum at the end of each term and is contingent on confirmation of satisfactory work by both the student and the faculty mentor. 
  • Scholars are not required to complete timesheets. However, it is recommended that students keep track of the time they spend on the project so that they can demonstrate they met the requirements for the program (100 hours over the course of the term). 
  • Students who do not meet the requirements of the program will not receive a stipend for that term. Partial stipends are not an option.
  • Stipend payments for international students (non-resident aliens) are subject to a 14 percent tax.
  • Direct deposit is currently not offered for student payments (i.e., stipends, scholarships, reimbursements, awards).
  • Checks are ordered once a week and only after both the Scholar and the faculty mentor have submitted the online confirmation forms.
    • Once the check has been ordered, it takes two weeks for it to be issued by the Accounts Payable office; it may take longer for international students. This time frame is non-negotiable – there is no way to speed up the process.
    • The end-of-term confirmation form asks students whether they would like their check sent to their Hinman Box or their legal mailing address as listed in Banner Student.
  • If you don't receive your stipend check, contact UGAR. In some cases, the confirmation form may not have been received. In other cases, there is simply a delay while Accounts Payable processes the request. It is possible, too, that the check has been sent to the wrong address or lost in the mail, so please do check with us if you have not received your check by the beginning of the following term.
  • Students may not receive additional funding or wages for the same hours required of the Scholarship. That is, faculty cannot pay students for research unless students are working on the project more than 7-12 hours per week.

To request a second term of Sophomore or Junior Research Scholars

  • If you have received funding for only one term of Sophomore or Junior Research Scholars and would like to request an additional term of research funding with the same faculty mentor, discuss it with your mentor to make sure that they are available for the term in question, then email UGAR, copying your advisor, to request the second term.

Waiver Information

  • It is expected that the assistantship will be conducted during term(s) in which the student is enrolled in classes and both the student and faculty mentor are on campus.
    • This is an academic program, and close collaboration between the student and faculty-mentor on the research is expected.
  • In some cases, this policy may be waived but ONLY if there is a compelling reason to do so (e.g. student and faculty mentor are both on the same off-campus program).
    • Waivers will not generally be granted for students who will be on a leave term if they will not be on campus and/or will be engaged in other activities such as jobs or internships that require significant time commitments.
  • Students who want to pursue this option must submit a petition BEFORE the start of the research term. Both the faculty mentor and UGAR must approve the waiver.
  • It is frequently the case that students do not complete assistantships conducted during off terms and end up discontinuing the program. Those that are successful have a clear plan established before the start of the term and maintain regular contact with their faculty mentors.                                                  

Click here to access the petition form.

Research Video Competition

Consider submitting a video about your research for a chance to win cash prizes! Short videos are a great way for you to share your research with the broader Dartmouth community. The MAD (Made At Dartmouth) Research Video Competition is jointly sponsored by UGAR and the Jones Media Center (JMC) in Baker-Berry Library. Submissions are limited to a maximum of three minutes, and the submission deadline is April 30.

The Jones Media Center can help you with your video by providing loaner equipment as well as tips and advice about shooting footage and editing your video.