Closing Information

Important Information For All Students

  • IMPORTANT: ALL STUDENTS MUST PACK UP THEIR BELONGINGS - EVEN STUDENTS WHO ARE RETURNING TO THE SAME ROOM IN THE WINTER TERM. See below for more details.
  • Hinman Mail has packing boxes and supplies available for pickup free of charge.
  • Closing is at Noon on Friday, November 20, and finals end on Friday, December 4. Anyone who needs to remain on campus after noon on Friday, November 20, to complete their finals must apply for and be granted Interim Housing.
  • Please continue to follow all COVID-19 community expectations during the move-out process, including wearing a face covering, social distancing, sanitizing your hands, and other guidelines.
  • Guest restrictions remain in effect: if a family member or friend is picking you up, they are not permitted to enter the residence halls or other campus facilities. They must remain outdoors, wear face coverings, and observe 6' physical distancing.
  • Be aware that residential staff will be entering every room on November 20 (unless all residents have interim housing), for the purpose of making sure that the residents have followed closing procedures. During the course of the break, residential or FO&M staff will be entering ALL rooms to make sure smoke detectors and room door hinges are working properly as well as to complete repairs requested by the residents or to address issues that may arise during the break such as leaking steam valves or plumbing issues. If these staff members encounter any potential violations of policy, a report will be written and followed up on when residents return from the break.
  • Please provide your estimated departure date and time, as instructed by your UGA and/or Assistant Director. This will help custodians with cleaning rooms and will be important to know if there is an emergency situation that necessitates knowing who may be in the building.
  • Before you leave, please be sure to do the following:
    • Close and lock all windows and your door.
    • Unplug and defrost your refrigerator. Clean out anything that belongs to you in public refrigerators and laundry rooms.
    • Take recycling and trash from your room to the hallway garbage cans and recycling areas.

ARE YOU LEAVING YOUR ROOM ONLY FOR THE INTERIM?

  • You may leave your belongings in your room, PROVIDED that they have been boxed and packed for shipping in case the College determines that winter will be fully remote due to public health conditions. Hinman Mail has packing boxes and supplies available for pick-up free of charge. All belongings must be completely packed by the date of departure, and packed containers must be clearly labeled with your name and full shipping address.
  • We encourage you to take any belongings with you that you may need if you are unable to return, such as valuables, computers, money, musical instruments, and person documents like passports. We will not be able to retrieve these items for you.
  • Take your room key with you! Your room will be locked during interim, and you may be charged for a room unlock by Safety & Security if you return without your key.
  • If you will be getting a new roommate next term, please keep your packed belongings in your part of the living space so the custodian can clean the space for the incoming resident. Make sure that you do not have belongings in the way that will impede cleaning. 

ARE YOU CHANGING ROOMS FOR WINTER TERM?

  • Plan to have all of your personal belongings packed and removed from your current room by noon on November 20. You cannot do this in January; you must pack and move out of your fall room. We will not issue permission slips for placing your items in your winter term room. Failure to pack and remove your belongings will result in a $100 fine, relocation costs to pack and move personal belongings, and possible disciplinary action. If you have interim housing, refer to specific moving instructions included in your assignment email. Note that controlled storage and trunk room storage are not available.
  • If you are using an off-campus vendor for storage or shipping, they will not be allowed to enter your building; they will need to meet you outside at a pre-determined time.
  • Return your current room key to a key box before you leave campus!

ARE YOU MOVING OUT FOR 1 OR MORE TERMS?

  • Students who do not have an on-campus room assignment for winter term must remove ALL belongings from their fall residence hall room. All belongings must be removed, shipped, or placed in local non-college storage by the date of departure. Any items found in rooms after departure will be donated for reuse or discarded and you will be charged fees and fines for the disposition of your belongings. Controlled storage and trunk room storage are not available. As we communicated prior to the fall term, you must take all of your belongings with you.
  • If you are using an off-campus vendor for storage or shipping, they will not be allowed to enter your building; they will need to meet you outside at a pre-determined time.
  • Double-check your drawers and closets. The College is not responsible for items that you leave behind.
  • Return your key to a drop box using a key return envelope. Failure to return your key by 3pm on November 20 will result in a lock change and $55 charge to your Da$h account. There is a $15 charge for not using a key envelope.
  • Please leave your room in good condition. If it is left in such a condition that it requires more than routine cleaning, a minimum charge of $55 will be assessed.