Event Notices

All of a department’s programs, services, benefits, and activities must be available on an equal basis and accessible to eligible persons with disabilities. 

Types of accessibility

Venues must be accessible to wheelchair users, but information must be accessible to persons who are Deaf or hard-of-hearing, blind or have visual impairments, and persons with various information processing difficulties (e.g. some persons with learning disabilities).

A key is to assure adequate notice so that people with disabilities can know how to request adjustments in a timely manner. Any information/publicity about an event should include information about the accessibility of an event and how to request adjustments.

Most adjustment requests will be about communication (e.g. for attendees who are deaf, hard-of-hearing, or blind), food (e.g. allergies), and physical access (e.g. arranging aisle seating or wheelchair-accessible seating).

Following is suggested wording for situations where you wouldn't want to just arrange sign language interpreters or real-time captioning without requests.

Sample Wording for Events Without Food

Wheelchair accessible. Persons who wish to request disability-related adjustments including sign-language interpreters should contact [name, office, or position] at (603) 646-#### or [full e-mail address]. Requests can be made at any time, but some types of adjustments take several weeks to arrange. Therefore, please request adjustments as soon as possible. The College can usually provide adjustments requested two weeks before the event.

You can also add a sentence like, “Some attendees may be sensitive to various scents from perfumes, shampoos, soaps, etc. Although optional, please consider refraining from wearing scented products to this event.”

Sample Wording for Written Materials

This [brochure, syllabus, etc.] is available in alternative media. Contact [name, office, or position] at (603) 646-#### or [full e-mail address] for more information.

Sample Wording for Events With Pre-Set Menus

Please notify [name, office, or position] at (603) 646-#### or [full email address] if you have food-related needs that we may be able to meet.

Similar, adapted wording might be used for refreshments, etc.

For a large, major event

Such events may be a famous person doing a public lecture for which there are no tickets or reservations), one should assume a need for sign language interpreters, real-time captioning, or both, and just arrange them. However, the Effective Notice wording should still be used on all information/publicity about the event.

For more information, email Student Accessibility Services or call 646-9900.