Gifts, Prizes and Giveaways

Gifts

Your organization might want to purchase items (including flowers) or gift cards for these reasons:

  • as a thank you to a speaker or someone who has assisted your organization in some way
  • as prizes for an event that includes some sort of competition
  • as door prizes, just for showing up at the event
  • as an incentive to do something (such as complete a survey)

It is permitted to use the purchase card for this purpose. Use the purchase card request form.

All gifts (tangible items and gift cards) valued at $50 or higher are considered taxable income and must be reported. Have the gift or gift card recipient complete a gift and gift card recipient report. For gifts under $50, we only need the name(s) of the recipients. This information should be included with your receipts.

Cash Prizes

Available to current Dartmouth students only.

Sometimes organizations offer cash prizes as part of a special event which includes a competition. This sort of prize can't actually be in the form of cash, but will need to be in the form of a Dartmouth College check to comply with Federal tax laws.

After the winner is known, please submit a cash prize request. A check will be mailed to the prize recipient.

A cash advance cannot be requested for this purpose. It is considered taxable income, and must comply with all Federal tax laws.